Timing hopes and expectations (general)

• Move date will be around July 15th.
  • Lab space at Northwestern hoped to be finished by July 1st (as of 4/29/16).
• By-in-large not taking any of the computers, even those attached to instruments. Also, not taking any printers. Exceptions:
  • Will's Mac laptop (likely he'll keep)
  • PC laptop attached to group's Mass Spec (MS).

See also

Cornell email and NetID on departure

Issue

Leaving the university usually has someone's NetID access, including access to email, stopped in about 30 days.

• http://www.it.cornell.edu/cms/services/netid/leave.cfm

Will's status

If Will secures a "leave of absence", retains email for duration of leave.

Also may help with appropriate NetID authorizations, which may assist with some administrative follow-up tasks.

Students going to Northwestern and their status

If a student leaves as a Cornell alumn (gets a Masters degree, say), they retain their Cornell-addressed email forever.

Will's laptop

Dichtel group members and where they are going (private)

P133 Park Moving from Cornell to Chicago

(1) Timing: Confirm and coordinate.

See above "Timing hopes and expectations (general)".

(2) Hardware: What leaving behind and what taking?

See above "Timing hopes and expectations (general)". Some specifics:

Will's laptop

Currently on Cornell's Active Directory (AD) and has Cornell-licensed software

• It's an Apple MacBook Air, which Will is most likely to keepWill's Apple MacBook Air is on AD.
  
  • Must be re-configured:
    • Convert to self-support mode
    , if Will is to keep it.
    • so accounts are no longer dependent on Cornell's AD for log-in, etc.
    • Address Cornell licensed software: What can be safely ignored?
  • Q: Steps to take?

(

...

3) Data file move (file share)

Cornell file share service (SFS)

Next steps

• Ryan: To give ChemIT an account number for them to buy a 1TB drive (or larger, if required).
  • Ryan to determine time of purchase and migration timeline.
• ChemIT: ChemIT to buy drive when given the go-ahead from Ryan. On date decided on, ChemIT cuts access and copy contents to drive, for the group.

Current plan: Sneaker-net data (via FedEx)

Oliver confirmed this plan with Will and Ryan on Friday, 4/29/16.

• On a specified day, turn off access to SFS so no one can change files on file share anymore.
  • As of 4/29/16, Will thought this day would be around July 15th.
  • If group finds they need more than their 1TB within CIT's SFS, Will is fine paying to expand it for the few months they need it.
• All files copied to 1TB ($60-70) USB external hard drive (or larger, if necessary).
  
  • Time estimate to make the copy, if done on campus?
  • Roger suggest using tools he recommends to ensure complete copy.
• USB external hard drive taken to Northwestern and data moved to their files storage service.
  • Will wants the drive FedEx'd, not carried by group or moving service (as of 4/29/16).
• Once confirmed all data successfully in Northwestern, then turn off Cornell's SFS file share.

Contact and info from Northwestern

From: Jackie Milhans <milhans>  
Date: Tuesday, January 19, 2016 at 9:50 AM
To: "Oliver B. Habicht" <oh10>
Cc: Ryan Patrick Bisbey <rpb223>
Subject: Re: Data storage and filesharing - Dichtel group

Hi Oliver,

Thank you for the confirmation. I think all that’s left is data transfer. If you let me know your preferable method, I can make sure everything is in place on our end.

Ryan – When you get a Northwestern NetID, could you request a data storage share? http://www.it.northwestern.edu/research/user-services/storage/research-data.html. If you do not have Will’s NetID and do not yet have a chart string, let me know.

Regards,
Jackie

(2) Outward facing (2 web sites)

(2A) Cornell-based group web site (CU Blogs)

Next steps

Ryan: Investigate if Northwestern has a web development service to recreate the two blogs. To expand on the investigation Ryan has already done.

• Oliver recommends asking Northwestern web staff if they think it worthwhile it they are given Admin rights to the group's existing Cornell blogs (via requested sponsored NetID). Perhaps they might find a good way to do a more complete migration, without necessarily recreating as much as currently seems to be the case.

Confirmed by Oliver: CIT can't add value, even if we paid them.

Status

Ryan: Got a Northwestern ID and got a site started. Exported data, but theme and thus look-and-feel (and navigation) did not migrate. Tried it within a non-EduBlogs WordPress site Ryan set up, with similar results.

Contact from Northwestern

From: Matthew C Ivaliotes [lotus]
Sent: Wednesday, April 27, 2016 10:08 PM
To: Oliver B. Habicht <oh10>; Jackie Milhans <milhans> Cc: Ryan Patrick Bisbey <rpb223>
Subject: Re: Data storage and filesharing - Dichtel group

Oliver,

I’m with Weinberg IT, and we’re also available to help. We also understand there is more website-related work as part of the group’s move. Don’t hesitate to let me know if there is anything my team can do.

Best,

--

Matthew Ivaliotes
Manager, Systems Solutions
Weinberg College of Arts and Sciences
Northwestern University
(847) 467-1544

Idea

As of 4/29/16 report from Ryan, these options did not look like they will work:

• Export group site from CU Blogs using WordPress tools made available within our CampusPress instance.
  • Also pullout anything that process misses.
• Import into NUBlogs (sp?) using WordPress tools made available within their CampusPress instance.
  • Hand-correct anything missing from the export, if necessary.

(2B) Cornell-based CATON site (CU Blogs)

See also

• See above info in their group web site since much applies to this blog, too.

Next step

• Ryan: To follow up with Will. Perhaps get access to the GoDaddy web site to do the necessary work to close out the non-Cornell domain name ticket.

To still get done

• Finish getting non-CU-based domain name configured correctly.
  • ChemIT ticket #: INC000001551512
  • CIT ticket #: INC000001566397 2DPolymer.net => blogs/caton
  • Group will want to inform Northwestern of this need, so they are prepared for when it moves.

• Rework workflow, including no longer relying on use of Ryan's Cornell-contracted Box.com account.

(3) Ordering new technology through Northwestern

Ryan and Will to work with Northwestern to purchase new IT equipment. Some items include:

• Designated group members will obtain specifications from instrument vendors, for computer purchases.
  • ChemIT available to consult, especially if getting odd responses from vendors.
• Group will spec printers to buy.

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