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Scope: This procedure outlines the creation and editing of records in CUL Registry of Digital Collections (RDC) as well as the general data maintenance schedule.
Contact: Jasmine Burns
Unit: Metadata Services
Date last reviewed: 01/04/20182019
Date of next review: January 20192020
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When a Registry Request is Received
When CDExec approves the addition of a collection to the Registry
General RDC Data Maintenance Routine
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When a Registry request is received: Anchor A A
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- Request that catalog record has 899 code-- CULDigReg in order to automatically be added to the Registry
- Track the above steps on the Digital Registry Workflow wiki page.
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Creating RecordsAnchor C C
There are two types of records required for the Registry: a Bibliographic record in MARC and a VIVO Agent with contact information (a department responsible for a collection).
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All new library department/unit entries in VIVO need to be created prior to the creation of a MARC Collection record. Each department needs to at least one associated email, but may be described more fully. Note: The LTS staff member assigned to create VIVO entries for departments needs administrative privileges to add or edit an existing VIVO entity. Contact a VIVO staff member to delete or merge VIVO entities.
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Deleting Records Anchor D D
Prior to deleting a record from the Registry, consult the associated Agent. To delete a record from the Registry, but keep it in the catalog only the 899 “CULDigReg” code needs to be removed from the MARC record. To remove the collection from both the Registry and Catalog the MARC record must be deleted or suppressed.
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General RDC Data Maintenance RoutineAnchor E E
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Update information as necessary.
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