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Date of next review: September 2022
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Activities Codes and Definitions
Acquisitions and Pre-Cataloging
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A. Transaction data note and Statistical codesAnchor A A
Statistics are recorded in the Transaction data note (Holdings record) Administrative note and in Statistical codes (Instance record). The codes in these elements are very similar to those that were used in the MARC 948, but the format to record them is different.
The transaction data note (recorded in the Administrative note field) is all lower case and is formatted with text labels and colons immediately preceding each code. There are no spaces before or after the colons; there are spaces between each element.
For example,
date:20210803 ttype:i userid:lew235 ploc:lts
For reference, see See 948 field definitions. (A revised version of this will be created/linked to)
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B. Activities Codes and DefinitionsTransaction type ("ttype:") codes and definitionsAnchor B B
Anchor B1 B1
We no longer have the equivalent of 1st indicators that we had in Voyager (explicitly differentiating between Pre-cataloging, Cataloging, and Post-cataloging). We do have the same codes that we used in the 948 $c to indicate the specific transaction. The type of transaction can be inferred from the code.
1. Pre-Cataloging Transactions Transaction data note (formerly 948, 1st indicator 0). Examples
i Inputting: pre-catalog creation of online bibliographic record
date:20210803 ttype:i userid:lew235 ploc:lts
mpre Maintenance: pre-catalog update of pre-existing bibliographic record
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c Non-fastcat copy: item with full or core level copy cataloged according to guidelines
in the "Copy Cataloging (Non-Fastcat – need to update link)" procedure.f Fastcat: item with full or core level copy, cataloged according to guidelines in the "Fastcat" procedure.
k Shelf ready, vendor processed material, to be used during loading of shelf ready bibliographic records (Formerly Batchmatch/Marcadia fast processing: item processed from backlog)
l Added location: location added to existing bibliographic record
o Original cataloging, to include:
Minimal level cataloging, according to guidelines in "MLC Cataloging"
PCC core cataloging, according to guidelines in "PCC cataloging" (obsolete--DO NOT USE)
PCC original cataloging, according to guidelines in "PCC cataloging"
s Fastshelve: creation of preliminary record for items that have been pre-assigned
classification or call numbers, including Cornell theses. Items are shelved
and available to the public before a complete bibliographic record is created.u Upgrade to PCC: e.g. copy lacking LC-style call number and/or subject
headings or minimal level copy upgraded locally to PCC core levelz Classification on receipt: to be used for printed monographic materials that, upon receipt, are ineligible for fast or copy cataloging and that are not immediately selected for original cataloging
Note: Count each cataloging transaction when a MFHD Holdings record is created, i.e. make a 948 field create a transaction data note for each transaction.
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Note: Post-cataloging transactions require only one 948 transaction data note to record the transaction. For example, the operator may make multiple changes in a maintenance transaction (code m) but need add only one 948 field note to the record.
4. Statistical Codes (data formerly recorded in 948 $h (Source of acquisition) and $f (Special format)
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Many macros have been created to make the addition of 948 fields transaction data notes easier for staff.
See the work and web presence of the Technical Services Macro Express Task Force.
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