General note: Requests to host digital content on eCommons should be routed through the E-Resources Unit to negotiate and confirm permission and to record any necessary details. The procedure which addresses the acquisition and catalong cataloging of digital content is at httpDigital Files: Acquiring/Cataloging/lts.libraryArchiving LTS Procedure #125. Please see, also, the e-resources procedure for acquiring datasets: https://confluence.cornell.edu/lts/pp/ord/125acquiringpdfsx/oh-eHQ.
Contact: Lisa Liisa Mobley
Unit: LTS E-Resources
Date createdlast updated: 11/2608/20142023
Date of next review: November 20152024
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Confirmation
Typical Request
Publishers' Response Examples
Acceptable Forms of Confirmation
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Confirmation: Anchor A A
We must confirm the following for any files that we wish to host on eCommons. Several of these can be assumed if there is no mention of them in the dialog:
- We are allowed to make the file available to download from a secure server to all members of the Cornell community (students, faculty, staff, affiliates) – This must be explicitly confirmed.
- File Type is something that is appropriate for eCommons:
- Successfully hosted on eCommons thus far: PDF, ZIP (used for a database installation file and a collection of files that are part of the same resource)
- Image files are more appropriate for JSTOR Forum (which was previously known as ArtStor Shared Shelf or Luna. These have their ) which has its own procedures. Please see this page for more information: CUL JSTOR Forum Documentation Home
- No simultaneous user limit
- No expiration date
- No requirement to purge ALL copies held by institution and/or Authorized Users in the event that the document must be taken down (this is simply not possible to accomplish with any level of confidence). We can agree to remove the original from eCommons. Removal or changes to content on eCommons must follow the procedures outlined on the eCommons Alteration and Withdrawal page.
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Typical Request: Anchor B B
Is it acceptable for us to load the file onto a secure server and to provide electronic access to it to members of the Cornell community?
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Publishers' Response ExampledExample: Anchor C C
- Yes, you can. (This assumes the typical request above or something similar has been asked)
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- License agreement or Terms of Use document that includes a statement confirming our hosting and access method.
- E-mail from a representative of the publisher or vendor confirming our hosting and access method. (This should be sent to ERLM-L to e-resources@cornell.edu if the selector or other staff has gotten the confirmation)