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Cataloging and  Acquisitions staff will place hardcover books to be processed on the appropriate truck appropriate  "Hardcover"  truck in their area. The truck(s) will be delivered to Physical Processing when full.

From Acquisitions

Acquisitions staff will place all books to be processed on the truck marked "Hardcover" in the Physical Processing area. Physical Processing staff will monitor the truck and replace as needed. 

From Cataloging and  Acquisitions

Cataloging and Acquisitions staff will place all softcover books to be processed on the truck marked "Softcover" in their area, with the exception of all serials and music scores. Preservation & Conservation Commercial Binding Office/Physical Processing staff will pick up the softcover truck once a day.

All softcover monographs will be sorted by the preservation staff prior to stiffening to determine if stiffening is necessary Commercial Binding Office/Physical Processing staff. The decision whether or not to stiffen pamphlet bind will be determined by the quality of the cover, thickness, dimension, paper and gluethickness of the item. If a volume will hold up to circulation and meets the needed criteria, it will not be stiffened and be pamphlet bound, but will be returned to physical processing for marking.

From Acquisitions

Acquisitions staff will place all softcover books on the truck in the Physical Processing area marked "Softcover", except serials and music scores. Preservation & Conservation staff will pick up the softcover truck once a day.

Criteria for Pamphlet Binding (approved by LibExec as cost-cutting measure in spring 2015)

• Items for reserves
• Items without covers or a spine (that is, pages stapled together through the fold)
• Items less than ¼” thick and under 8” tall
• Items with very flimsy paper covers (that is, not cover stock)

 All softcover monographs will be sorted by the preservation staff prior to stiffening to determine if stiffening is necessary. The decision whether or not to stiffen will be determined by the quality of the cover, paper and glue. If a volume will hold up to circulation, it will not be stiffened and returned to physical processing.

Serials staff place materials to be processed on the truck marked "Serials" in the Physical Processing area. Physical Processing staff will replace the truck as needed.

Music scores are never stiffenedpamphlet bound.

Place non-book formats on the hardcover truck except Microfiche and Microfilm which are not processed by Physical Processing staff.  See LTS Procedure #28a Microforms Processing.

Rush ALL "RUSH" books from Acqusitions Acquisitions and Cataloging staff are should be placed on the top shelf marked ?RUSH? in of the "RUSH" truck located in front of the Physical Processing area as soon as they are ready to be processed.

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Acquisitions staff will bring non-fastcatted materials that have been set to storage, to the truck marked "Storage" in the Physical Processing area.at the back of room 110

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Access Services staff will bring items to Physical Processing as needed for remarking.  AnchorB2B2Preservation & Conservation (Stiffening) 

Stiffened items will be delivered to Physical Processing when complete.

Books are sent to Physical Processing to be marked or remarked as needed.

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1. Materials for: Olin, Uris, Icelandic, Documents including Reference, videodiscs and DVD materials for Olin, Kroch and Uris.
   Remarked "Do Not Count" material for Olin, Icelandic, Kroch, and Uris should be placed on the top shelf of the bookshelf next to truck located on the other side of the divider by the Olin/Uris/Kroch truck.
2. Materials for: Kroch Asia, sorted by library collection (Echols, Sasa, Wason) including Reference, CDs and CD ROMS.

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Two trucks are designated for these materials, sorted by library. Shipping room staff pick up these trucks every afternoon and deliver the materials according to their shipping schedule. (Subject to Change)

Shipping Schedule

• 8:00 - 9:00
  • Management
  • Law
  • Music
  • Hotel

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Pink flyer (Patron Requested) rush material is delivered to Access Services by Physical Processing staff after processing.

Physical Processing staff will sort the books to the appropriate shelves in the Catalog Department for review.Storage truck is located at the back of Room 110 and is distributed by catatoging staff

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DVDs and CDs should be processed according to each library's requirements. The call number should be written on the label side of one sided (one side silver and one side with label) CDs and DVDs with a permanent marker and a specially designed CD security strip applied to the disc on the label side. For two sided discs, do not write on the disc itself; the call number should be written on the inner circular area. Do not tattletape. A computer generated label is applied to the spine of the case, preferably, if not, to the upper left side of the front of the case.
See LTS Procedure #24 #19 CD Processing. 

Sound cassette should be security stripped, stamped and labeled according to the specific requirements of each library.   Each sound cassette should have a case. If not, there are plastic cases available in the cabinet in the Physical Processing area.Apply a security strip on the edge opposite the side inserted into the machine; avoid covering any printed information.Apply a plain white label over the security strip, then apply the Cornell University Library strip instead of ownership stamping.

Produce two machine generated call number labels for each tape. Apply one to the case and one to the tape; avoid covering any printed information.

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If the cassette is accompanying material to a book, apply a machine generated call number label to the cassette, the book and/or the case.
See LTS Prcodedure #17 Sound #13 Audio Recordings Processing. 

 Videocassette should be processed according to the specific requirements of each library. Videocassettes   Videocassettes should be security stripped, stamped and labeled. Apply a security strip to the spine, if possible. If there is a manufacturer's label on the spine, apply the strip on the edge opposite the side inserted into the machine; avoid Avoid covering any printed information.

Use a plain white label to cover the strip, then apply the Cornell University Library strip instead of stamping item.

Produce two machine generated call number labels for each tape. Apply one to the case and one to the tape, in the left window, if possible.
See LTS Procedure #33 #25 Videorecording Processing.

Follow the tattle tape instructions:

Call number labels are trimmed to fit on the spine, applied 1/8" - 1/4" from the bottom. If spine is narrow, label is applied to upper left corner of cover, at least 1/8 " - 1/4" from corner. When jackets are present, : For departmental libraries they are folded and inserted into the back of book. Jackets for O/K/U books are discarded unless the book is for New and Noteworthy. Spine labels are attached directly to the book, not the jacket.

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Looseleaf material without a binder should not be marked. Stamp only and send to the appropriate unit without a label or security strip. Looseleaf items with a binder are processed as usual.

Rare materials should not be marked in any way. Send Rare material directly to RMC.

Reference Labels (R stickers) are applied to reference items with the subloc REF in the call number written inside the book. Do not use R stickers on Hotel, Engineering, Math and Mann reference items.

Process Rush books, including Reference and Coutts approvals, as a priority.

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Do not process Rare books, Music scores, Microfiche or Microfilm.

Keeping in mind that some books read from "back to front", stamp the back of the title page of every book with the Cornell University Library stamp. Use the Cornell University strip stamp instead of a stamp on videocassettes and sound cassettes. Stamp accompanying material and write the call number on the back if not completed by the cataloger.

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Glue the envelope to the inside back cover, making sure the open side faces in.

Do not make pockets for soft cover books, spiral bound, errata, advertisements, booklists or if the cover has printed information that would be obscured by the pocketerratas, books with inside covers which contain essential information, advertisements or booklists.  Erratas will be tipped-in where appropriate. Essential inside cover information will be photocopied and tipped-in where appropriate. Advertisements and booklists are discarded.

Any material destined for the ANNEX that has a CD/DVD in a pocket must be separated from the accompanying material.  When necessary, return material to cataloger to have CD/DVD put in a case, an item record created and the piece count corrected.

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Bookplates that are inserted in hard cover books at the time of plating should be glued to the center of the inside front cover. Take care to avoid covering important information. To avoid covering information, apply a thin bead of glue to the top edge of the plate and apply to the upper edge of the front cover.If a soft cover book requires a plate, "tip" it in behind the title page using the same process as an errata., or place on the front of the first page. 

During typing, when bookplate funds are displayed by the label printer, plates are pulled from the cabinet or boxes and glued to the inside of the front cover.  If the plate cannot be put on the back of the front cover, it should be either tipped in behind the title page or placed on the first page. AnchorE6E6Security strips

Insert a security strip in all books except Rare books. Use double sided strips for conventional books. Remove the dark green plastic strip and slide the tape tightly into the center crease as close to the spine as possible, between two pages, approximately 10 pages from the back of the book. While keeping your place, peel the light green strip. Close the book and press firmly to be sure the tape adheres to the page.

Use single sided strips in spiral bound books. Adhere the strip to the inside back cover and apply a cover using extra label tape.

Use specialized strips for non-book formats.

Stiffened books have security strips applied during the stiffening process. When the stiffening unit processes the books, the location flyers are folded inside the book. Unfold the flyers and stamp the book with the Cornell University Library stamp.

(This process has been scaled back and is seldom used anymore.)

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White / No Cover

Physical Processing Post Cataloging staff will add a tattle tape and the Cornell University ownership stamp when the book is pamphlet bound or a cover is added will add a paper cover to hearings that are too thick to pamphlet bind. University ownership stamps are applied when they come to the physical processing area. Items that are thin enough to be pamphlet bound are treated like any other pamphlets in physical processing.

Green Paper Cover

Congressional Hearings received with a cover do not go to Preservation Conservation. The cover is colored paper, usually green.

Physical Processing staff will add tattle tape and the Cornell University ownership stamp.

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When pamphlets are received for physical processing, a duplicate barcode must be made and added to the upper right hand corner on the outside of the pamphlet. Then they may be typed and labeled with the call number placed in the upper left hand corner.