Scope: This document details the methods by which these batch processing statistics are derived, including information about tools and files used, and where they may be found. These statistics must be gathered from various Access reports, from multiple databases. Some statistics are required for the department-wide spreadsheet that is shared with Library Administration; some are for inter-departmental use. The department-wide spreadsheet can be found at L://tsstats/LTS_Stats_2005-2017[current year].xlsx (See image below).
Contact: Nancy Solla
Unit: Batch Processing
Date last updated: 6/25/2019
Date of next review: June 2020
The portion of this spreadsheet devoted to Batch Processing includes these categories:
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D. “Records Exported” – The information for this total comes from the spreadsheet found at “L://Batch_Processing/LoadExtractLogs/VoyagerExtracts[FYdates].xls.” The total for the FY is derived by adding together the totals from the following sheets in the document: “Batchmatch (MARCadia)” + “OCLC Archives & Man. Records” (CRN12) + “OCLC Institutional Records” + “OCLC Local Holdings” (CRN10) + “OCLC Daily Export" (CRN15 and CRN16) + "OASIS Daily Export." (PR705). (NOTE: These jobs are cron jobs, run against large numbers of records at a time. Batchmatch MARCadia and OCLC Institutional Records scripts ceased to be run and logged as of FYE 1617; OASIS Daily Export began to be logged as of FY1819.)
1.) Use “L://Batch_Processing/LoadExtractLogs/VoyagerExtracts[FYdates].xls.”
2.) The total for the FY is derived by adding together the totals from the following sheets in the document: “Batchmatch (MARCadia)” + “OCLC Archives & Man. Records” + “OCLC Institutional Records” + “OCLC MARC Local Holdings” + “OCLC Daily Export.” Enter data into LTS_Stats_2005-20[YY].xlsx.
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G. “Batch OP ID Stats” – This information will be gathered by running the “Batch Bib Summary Report” found in the “3_BATCHstats.mdb.” Statistics for all batch operator id’s will be gathered for interdepartmental use and entered into the spreadsheet, “BATCHID_Stats_ FY[YY]_[YY].xlsx” found in L:\Batch_Processing\Statistics\BatchIDStats.
1.) Use database 3_BATCHstats.mdb
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3.) Use statistics for all batch operator ID’s. Enter into BATCHID_Stats_FY[YY[_[YY].xlsx (found at L:\Batch_Processing\Statistics\BatchIDStats). This document contains statistics for records created or updated by a Batch Processing staff member using their “batchnetid” log in.
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