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HR refers to Chemistry IT Chemistry Department people who are leaving. To help them and their groups, we provide a consultation, using this page as a guide.

See also

 

TopicGeneral

Specific Staff/ PostDocs

considerations when leaving Cornell

Specific Faculty considerations when leaving CornellSpecific Grad student considerations when leaving Cornell
General: Any questions for Chemistry IT about technology or related issues? Concerns?
Please ask us. We are here to help!   
Cornell licensed software

Know what you can keep and continue using.

Learn of alternatives.

PostDocs: Microsoft Imagine, formerly known as DreamSpark: Get desired items sooner than later.Microsoft Imagine, formerly known as DreamSpark: Get desired items sooner than later.Microsoft Imagine, formerly known as DreamSpark: Get desired items sooner than later.

Email: Receiving

and

, retrieving services (storage)


Getting

, and sending.

The above service also includes the service of forwarding to a non-Cornell email address.

Receiving, storing, and sending email from an account paid for by Cornell.

To set up or change the forwarding:

  • Retirees: Use O365.
  • Alumni: Use WhoIAm and/ or Cmail.

Usually turned off.

Exceptions 1: Retiring at 55+ age AND 10 yrs service.

Exception 2: Having been a prior student. If an alumnus, it's automatic. If left before graduating, on request (or automatic ~4 years later?).

PostDocs: Forwarding (WhoIAm) service now enabled; see

Exception 3: PostDocs. ONLY receiving continues. NOT storage (receiving and retrieving) and NOT sending, See next row, "Email: Forwarding service

(NOT storage)

".

No sending through Cornell (no <authusersmtp> access).

Exceptions:

  • 10 yrs service and retiring
    • Being an alumnus (have a degree from Cornell)

    Usually turned off

    Exceptions:

    Exception 1: Retiring at 55+ age AND 10 yrs service

    and retiring

    .

    Exception 2: Having been a prior student. If an alumnus, it's automatic. If left before graduating, on request (or automatic ~4 years later?).

    Being an alumnus (have a degree from Cornell)

    Continues, via Cmail (Gmail, by Google)

    No sending through Cornell (no <authusersmtp> access*), except through Cmail.

    Exceptions: Not having a degree from Cornell, even if studied here. That is, leaving as a non-alumnus, not being a Cornell BA/BS/ Master/ PhD graduate.

    Note: If leaving without graduating, continued email service can be requested. (Or is activated automatically at time of original expected graduation year?).

    To forward to a non-Cornell email address, Use WhoIAm and/ or Cmail,

    Email: Forwarding of a Cornell-addressed email to a non-Cornell email address.

    • And NOT including the above's row services of storage and sending.
    Email: Forwarding service (NOT storage)

    This does not enable "

    getting

    storing and sending" email.

    Use WhoIAm to

    To set up or change

    forwarding.

    the forwarding:

    • Before leaving, use O365
    • After leaving, use WhoIAm

    Usually turned off

    Enabled

    . See above row for exceptions.

    RE: Exception 3, above: PostDocs. Forwarding service ONLY is enabled for departing PostDocs, as of 8/2016.

    NOT storage (receiving and retrieving)

    and not

    NOT sending from, just forwarding to.

    No

    That is, no sending through Cornell (no <authusersmtp> access).

    • Forwarding controls for the user transitions from O365 to the WhoIAm service.
    • Not
    a service for other staff unless either:
    • 10 yrs service and retiring
    • Being an alumnus (have a degree from Cornell)

    Usually turned off

    Exceptions: 10 yrs service and retiring

    Being an alumnus (have a degree from Cornell)

    Continues, via Cmail (Gmail, by Google).

    No sending through Cornell (no <authusersmtp> access), except through Cmail.

    • clear: Is prior forwarding migrated when status, and thus forwarding tool, changes for the user?

    Usually turned off. See above row for exceptions.

    		Available, per above row's info.
    Exceptions: Not having a degree from Cornell, even if studied here. That is, leaving as a non-alumnus, not being a Cornell BA/BS/ Master/ PhD graduate.

    Online file storage: Box and OneDrive for Business

    		For almost everyone, they lose this service when leaving Cornell Emeritus keep OneDrive for Business and Box (since not "leaving" the University). 

    Cornell computer:

    • Data disposition
    • Where does computer go next?

    PI or supervisor to drive data disposition answers.

    And decision on computer's new location.

    • Wipe account. Refresh or update system.
    		  Usually n/a.
    NetID: Providing for non-email services and Library access

    Default is most services turned off.

    Exceptions

    :

    , usually related to being able to adjust email routing.

    • Retiring
    10 yrs service and retiring

    Default is most services turned off.

    Exceptions:

    • 55+ age AND 10 yrs service
    and retiring at 55+ age

    Default is most services turned off.

    Exceptions:

    • Being an alumnus
    • Having been a non-graduating student still given email services.
    • Getting it sponsored.

    File share:

    • AD permissions
    • Data disposition

    PI or supervisor to drive data disposition answers.

    CIT SFS instances

    		   

    If Cluster or HPC user:

    • Permissions
    • Data disposition

    AS-CHM-*-ClusterUsers

    Abruna,Collum,Freed,Hoffmann,

    Lancaster, Crane, Loring, Widom, Sheraga

    		   
    If group's IT Rep

    Who is the next IT Rep?

    Have IT Rep replace Group Adm account's p/w

     

    		Usually n/aUsually n/a 
    If group's Web rep (web site author) Usually n/aDeprovision group's web site

    If CU Blogs: Group previsions NetID within web site.

    If CIT Static: Chemistry IT previsions NetID in AD

     * Sending email via <authusersmtp> is possible for current staff and students, useful for certain situations. The service goes away when someone leaves, even if they are still getting Cornell email via Cmail or email forwarding. This change occurred on August 14, 2013 as a result of the large number of compromised alumni accounts.