Scope: This document outlines fast-cataloging procedures for eligible books across all LTS units. Before following the below steps, it is VITALLY IMPORTANT that staff make sure the books do not meet any of the Exclusion criteria outlined in Section A of LTS Procedure 4a3b, and that any pre-fastcat adjustments have been made if the book falls in any of the Special Considerations categories (section B) of that procedure. See also Distribution of Non-Fastcat Books after Receiving/Inputting (LTS Procedure #76#53) and Fastcat Cheatsheet.
Date last reviewed: 09/01/21
Date of next review: March 2022
I. Verifying Required elements in the Instance record: The following elements of the bibliographic information can best be verified either in the “Edit in Quickmarc” screen, or the “View Source” screen in FOLIO, both of which are available from the Actions menu of the Instance record. They can also be viewed in OCLC Connexion before exporting the record to FOLIO. Note: The Edit in Quickmarc screen should NOT be used to make any changes in the Instance record. If there is any inaccurate information, typos, or other errors in the record, it the book cannot be fast-cat, and it should be routed to copy-cataloging with the appropriate information filled out on the flyer.
- 008 Fixed Field info:
- Encoding level (ELvL)
- Encoding Level must be: \, 1,4, 8, I,
L- L, or M - the Encoding level is in the Leader field, and is usually the 18th character in the string.
- Descriptive cataloging form (or Cat. Form Description) – should be a, c, i, or blank - This byte is located next to the Encoding field in the Leader string.
- Language (Lang) – should match the primary language of the book
- Country of Publication (Ctry) – should match the info in the book.
Cat. Form Description (Desc) – should be a, c, i, or blank- Publication date (Start Date) – should match publication or copyright date
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2. English language-of-cataloging: check the 040 field in Quickmarc or View Source. The subfield ‘b’ in that field should either say “eng”, or be absent altogether.
Note: this field reflects the language that the book was cataloged in, not the language it was written in. For example, a Spanish (spa) language-of-cataloging record will have the word "paginas" instead of "pages" in the 300 field, or the subject headings may be in Spanish, etc.).
3. Full LC-Type call number
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The next several descriptive elements should be verified against the book in-hand. If any of these elements contains typographical errors or other inaccuracies, OR the editions don't match, do not fastcat. Instead, create a new record to match the book-in-hand, according to the inputting guidelines in LTS Procedure #4a#3a .
5. Title Data: verify that the title fields match the book in-hand.
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- · Inputting= ,,i
- · Fastcatting= ,,f
- · Added copies= ,,a (see procedure 4d)
- · Added locations= ,,l (see procedure 4d)
C. Creating an Item record
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- Write the call number in pencil on the inside cover in the top left corner of the inside cover for hardcover books, or in the center top left corner of the t.p. verso for paperbacks, making sure to allow for binder's trimming. Adjust as necessary. For examples of how to write call numbers in books, see Call number examples.
- Put all items on the appropriate trucks in the Cataloging or Physical Processing units.
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