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Unit: Monographs Receiving
Date last updatedreviewed: 08/1107/20222024
Date of next review: August 20232025
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BEFORE PLACING BOOKS ON THE SHELVES:* Correlate the invoice putting the total page on the top.
* EDI vendors will have EDI slips.
Place the slip with the invoice in the stack of books.After receiving the books and paying the invoice this EDI slip can be tossed.
* EDI vendors will have EDI slips.
Place the slip with the invoice in the stack of books.After receiving the books and paying the invoice this EDI slip can be tossed.
* Check the books against the invoice and verify everything was received that should have
been. Put the books in the order they are listed on the invoice. Place the invoice in the first book.
been. Put the books in the order they are listed on the invoice. Place the invoice in the first book.
* The information sheet needs to be date stamped and initialed. The amount of stacks or
books [i.e. 2 stacks] or [i.e. 3 books]. Type of order [i.e. Firm or Standing Order] & whether
or not it's an EDI invoice.
MONOGRAPHS:
* Regular FIRM orders with EDI invoices or not go on the shelves labeled "FIRM" in the
center of receivingoutside of 110C.
MSOs (Monographic Standing Orders):
* ALL MSO's go on the standing order distribution shelf nearest to the receiving tableoutside of 110C.
SERIALS:
* WITH INVOICES - go on the shelves next to the MSOs, outside of 110C.
* WITHOUT INVOICES-go on the shelf in front of the Serials sorting table in 107E.
MAPS:
* Give ALL Maps directly to the Receiving Unit Supervisor.
* Give ALL Maps directly to the Receiving Unit Supervisor.
APPROVAL PLANS:
The Approval Coordinator handles ALL approvals with the exception of "specialized
languages"-see below. These books should not come on the receiving truck but occasionally
do. If they do, direct them to the Approvals Coordinator on the shipping label or
invoice. (These will be labeled with Approval Plan or Blanket Order). Watch especially for the
following vendors:
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