...
- Topic ideas for next newsletterhttp://it.chem.cornell.edu/2015/06/05/chemit-flash/
- Default (stock) text for newsletters
Proposed process
- Get input (and on-going feedback) from CCB Tech Chemistry Computing Cmt Chair and other members.
- As we get or create items, feel free blog it them (as news post). Reminder: Craft Ensure each new blog page's URL name to is something short.
- Alternatively, quickly add them to our topic ideas page.
- Create the digest within a blog page. Cut and paste that to the email, reformatting lightly (such as header's font sizes).
- Add to the email our stock text and ensure headers are correct and complete.
- Send digest with highlights (and links to more details) monthly or so. Call it:
Title template, etc:- Default (stock) text for newsletters
- ChemIT Flash, Month Year: Main topic(s) summary, and more.
- If to all CCB folks, copy-and-paste from our list of lists (described below).
- Blog post "extras" whenever, but likely when main "Flash" goes out.
- Call it by its topic name, or ChemIT Chemistry IT mini-Flash, or ChemIT Chemistry IT Security Alert.
Audience
CCB Chemistry IT Reps
- Membership maintained per ChemIT's list of CCB IT Reps. Pull email addresses from appropriate column in Excel file, "CCB IT Reps, ChemIT":
- R:\Chem IT\CCB people lists
...
- MS Office 365
- Free
- Install MS Office for home
- PostDocs and other staff: Buy it for $10 before you leave!
- OneDrive - 1 TB space paid for by Cornell
- Anti-virus software: FREE! Cornell's Symantec license for both Mac and Windows.
- For Windows, consider using free MS Security Essential instead.
- Timely software renewals, such as ChemDraw, Dreamspark, etc. See:
- IT-related projects many CCB folks need to know about, such as Inventory, ID Finder, WinXP mitigation, billing-related changes, etc.
- "Eat your vegetables and floss your teeth" actions and info:
- Spam education.
- Backups: Do and test periodically.
Category of topic | Communication type | CCB IT Reps | Faculty | Researchers | Grad | Staff (non-researchers) | Date last sent out, per topic | Next reminder, per topic |
---|---|---|---|---|---|---|---|---|
ChemDraw: License renewal | ChemIT: Action item | x | x | x | x | x | 9/23/14 | Every May |
Hardware inventory | ChemIT: Action item | x | x | x | Spring/ summer 2014: | Do every (other?) spring?: | ||
ID Finder-related work | ChemIT: Action item | x | x | x | x | x | - | When? (after inventory/ billing?) |
IT@Cornell News: Highlight pertinent info | ChemIT: Guidance | x | x | x | x | x | - | Anytime other info sent out. What to highlight? |
WinXP | ChemIT: Guidance | x | x (select) | 11/5/13 (including grads and staff) | ||||
Supported computer operating systems | ChemIT: Guidance | x | x | x | x | 10/22/13 | ||
Backups (Include recovery services info?) | ChemIT: Guidance | x | x | Maybe: March 13, 2015 | Week before Nov. 13, 2015. | |||
Blog service | ChemIT: Service highlight | x | x |
| "now" | |||
Research group IT Risk assessment | ChemIT: Service highlight | x | x | 11/15/13 | ||||
DreamSpark | ChemIT: Service highlight | x | x | x | x | 10/15/13 (from within ELMS; first time) | Every Sept (via us, not ELMS?) | |
File storage service, SFS | ChemIT: Service highlight | x | x | - | "now" | |||