Scope: Fastmap is a procedure that allows non-cataloging staff to create permanent bibliographic and holdings records for certain maps with full-level, AACR2 LC or good member catalog copy.
Contact: Francis Lutkenhouse Lisa Maybury
Unit: Acquisitions
Date last updated: 08/0308/20172023
Date of next review: August 2018 Sept. 2024
...
Workflow--Maps Collection Staff
...
Anchor A A. Criteria
Maps Collection staff should select items for fastmapping on the basis of their own priorities and access needs, as well as the following criteria:
- Single-piece items only
- Availability of full-level RDA or AACR2 LC or member copy with encoding level = [blank], 1 or 4 (VoyagerFOLIO); [blank], 1,4, I or M (when the record is full) (OCLC)
...
BB B. Workflow -- Maps Collection Staff
- If the map already has a full-level RDA or AACR2 LC or good member record in Voyager FOLIO that satisfies the criteria above, print out the complete bib record. If the Voyager FOLIO record is less than a full-level, AACR2 record, search OCLC for a usable record and make print out.
- Do not annotate the bibliographic information in any way. If this data requires editing, the title cannot be fastmapped.
- Write the Maps call number prominently on the printout exactly as it will be transcribed on the map.
- Send the printout to appropriate LTS staff.
...
C. Workflow -- LTS Staff
- Where Search FOLIO to be sure there is not a record. When appropriate, transfer import the record into VoyagerFOLIO.
- If the dedup detector leads to another bib you find another instance record, and its holdings record reads "serv,remo", go ahead and add the new bib instance record for the paper format, it is not considered a duplicate.
- Record the Voyager FOLIO holdings ID HRID and date at the top of the printout in red ink.
- Update the Voyager FOLIO holdings record, using the call number provided by the Maps Collection staff, after verifying the call number hasn't been used. If it has, adjust accordingly.
- If the call number appearing at first in the instance record does not match the call number written at the top of the printout, then use the call number at the top of the printout.
- For the holdings record, make sure that both indicators of the 852 field are zero.
- Add 948 field Add appropriate statistics codes on the instance record under "Administrative note" to record the fastcatting activity ",,f", and an ",,i" when appropriate to record inputting activity. Delete |h from the 948 field.
- Return the printout to the Maps Collection staff.
...