For videocassettes, Videodiscsvideodiscs, and Blu-ray discs: -- Place the barcode near the upper right corner of the container. Try not to cover title. Exception: Africana videorecordingsvideo recordings.
Containers -- Catalogers should not barcode, or create item records, for CD jewel cases that contain DVDs, unless they are going to the Annex. DVDs (for Annex see below) should be housed in an actual DVD container, available from the department supplies area. Do write the call number on the flyer, which should be securely attached to the piece, then put them on the Physical Processing truck. Physical Processing staff will tattle tape the item, write the call number on the item and send directly to Uris Library, Dean Room. Do write the call number on the flyer, which should be securely attached to the piece, then put them on the Physical Processing truck. Physical Processing staff will tattle tape the item, write the call number on the item and send directly to Uris Library, Dean Room.
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annex containers
annex containers
Annex containers --DVDs going directly to the Annex do not need to be put in the Annex containers --DVDs going directly to the Annex do not need to be put in the larger black DVD cases if they arrive housed in a jewel case; if they arrive in a paper sleeve, it is also preferred the smaller a jewel case be used. DVDs arriving in the manufacturer's case may remain in that case along with any inserts. Accompanying DVDs separated from their book(s) when routed to the Annex , those DVDs should also go in jewel cases. Do write Summary: don't change the case; if it doesn't have a case, use a jewel case. Do write the call number on the flyer, which should be securely attached to the piece, then put them on the Physical Processing truck.
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added
added
Added copies
Use same CLAMSS number as first copy. Add appropriate copy number.
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blu
blu
Blu-ray discs
Blu-ray discs should be cataloged on a bibliographic record for a bluBlu-ray disc, not a conventional DVD record. However, they are shelved with conventional DVDs, so they will be given a number in the same "alphabet". That is, choose "videodisc" for selecting the next accesion accession number for your bluBlu-ray disc in CLAMSS. [See exception for Music.]
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single
single
Special instructions:Single-boxed, multi-part videocassettes:
When processing a two-cassette set that is distributed in one container:
Place the barcode near the upper right hand corner of the container
Use pt.1-2 in Enum area of Item record
Use 2 in Pieces area of Item record
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multi
multi
Multi-part sets, each in secure container
Barcode each cassette or disc container
If a caption is lacking, but must be supplied for enumeration, use the term "tape" or "disc"
For Dean Room (Uris and Asia) : House the discs in as few cases as possible, and label as concisely as possible. Use 2-, 3-, or 4- disc on containers, as appropriate
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inserts
inserts
Inserts (Guides, Booklets, Pamphlets, etc.) laid in DVD containers
Inserts inside the DVD container, e.g. a single a single or folded sheet, are not considered accompanying material, and should not be considered for item record creation nor piece counts. Catalogers should leave them in place for handling by public services staff. For more substantial accompanying material such as guides, booklets, pamphlets, see library specific instructions.
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missing
missing
Missing DVDs or missing booklets/guides, etc.
When DVD or CD is missing from the book or booklet/guide/miscellaneous material is missing from the DVD, write a note on flyer so that Physical Processing staff know that we did not receive the item. In MFHDthe Holdings, add appropriate note in the subfield z of the 852 field, Holdings note e.g., |z Library copy lacks booklet.
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discs
discs
Discs that don't play
When handling a disc that may not play in all American players (i.e. Region 2-6 or DVD-R), write a note indicating the appropriate information on the flyer for the Public Services staff/Access Services who will attach an informational sticker if appropriate (i.e. PAL sticker).
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reserve
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reserve
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Materials requested for course reserves
Starting in 2020, digitized versions are created for course reserves. DVDs to be digitized for reserves are placed in the box for Jessa after receipt and before cataloging. Jessa will usually mark the flyer "digitized" before returning the discs to LTS. By the time a DVD that was ordered for course reserves reaches a cataloger, it has been digitized and is no longer considered a rush.
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individual
individual
Instructions for individual libraries:
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africana
africana
A. Africana Library
Location: afr (for DVDs) or afr,anx for videocassettes
Call number: Accession number: UseCLAMSSto assign the accession number. Seeinstructions afr |h afr Video 25 afr |h afr Videodisc 1
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africanaspec
africanaspec
Barcoding: DVDs: Place barcode on inside cover of the DVD container in upper right corner, just above videodisc tray. Videocassettes: Place barcode on right corner of cassette, just above window of the tape.
Physical Processing: Annotate location flyer with accesion accession number and brief title and send items to LTS Physical Processing.
Africana Library: Accompanying VHS & DVDs
If manageable, DVD may be housed in pocket of hardcover text with appropriate 866 and 867 fields; otherwiseHolding statements; otherwise:
Location (create separate holding records): afr for main item ; afr for videodisc
Call number: LC-type for main item Accession number for video
MFHD Holdings note: on main item: 852 ‡z Request accompanying video at Circulation Desk ; on video:852 |z Accompanying text shelved in stacks
Barcoding: use single barcode on each piece if shelved separately; otherwise, use appropriate piece count. See alsospecial instructions
Physical Processing: Annotate location flyer with call number and brief title and send items to LTS Physical Processing. Be sure to pencil the call number on the main text.
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afraccmat
afraccmat
Africana Library:
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Video recordings with accompanying printed material
Location: afr
Call number: Accession number for both items, using appropriate term for accompanying printed material. UseCLAMSSto assign the accession number. Seeinstructions
Physical Processing: Annotate location flyer with call number and brief title and send items to LTS Physical Processing. Be sure to pencil the call number on the printed text.
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annex
annex
B.Annex
Location: ---,anx
Call number: LC-type, or Accession number (using CLAMSS).
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special
special
Special MFHD Holdings instructions when processing a storage master:Suppress MFHD MFHD Holdings record from public display, add Holdings note:852 |z Storage Master--Not for public use
Barcoding: Seegeneral notes. See container instructions above for the Annex.
Physical Processing: UseCLAMSSto assign the accession number. Seeinstructions. Annotate location flyer with call number and brief title and send items to LTS Physical Processing.
Accompanying DVDs: Any accompanying DVDs designated for any Annex location will be stored separately and must have a separate container and in a jewel case with its own item record.
Physical Processing: Annotate location flyer with call number and brief title and send items to LTS Physical Processing. Pencil the call number on the cassette label and on a press-apply label on the container.
Math Library: Accompanying videos
Location (create separate holdings records): math (for text) math (for video)
Call number: LC-type for text ;Accession for video
MFHD Holdingsnote (for text):852 ‡z Accompanying video (Acc. accession #) available at Circulation Desk
Physical Processing: Annotate location flyer with call number and brief title and send items to LTS Physical Processing. Be sure to pencil the call number in main text.
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vet
vet
Veterinary Library
Location: Videocassettes: vet
Videodiscs: vet,res
Call number: LC-type
MFHD note: Videocassettes: 852 |m Call number suffix (Videocassettes):Audio-visual
Physical Processing: Annotate location flyer with call number and brief title and send items to LTS Physical Processing.
Veterinary Library: Accompanying videos/DVDs
Location: vet
Barcoding: When there is accompanying material, or when a DVD accompanies a book, barcode main piece and change piece count accordingly. Vet staff will handle how to house additional pieces and create |z notes in Voyager to accomodate add Holdings notes to accommodate their decision.
Physical Processing: Annotate location flyer with call number and brief title and send items to LTS Physical Processing. Call number labels will need to be made for each physical piece
Physical Processing: Send items to LTS Physical Processing
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finehard
finehard
Accompanying Videodiscs: DVDs + Hardcover book(whether book accompanies DVD or DVD accompanies book)
Location: fine
Call number: LC-type
MFHD noteHoldings details:
Book with accompanying DVD
866 1 v.
Holdings statement:text
Holdings statement for supplements:1 DVD / Holdings statement for supplements note:867 1 DVD ‡z <in pocket of text>
DVD with accompanying book
866 1 DVD ‡z Holdings statement: 1 DVD / Holdings statement note: <in pocket of text>
Holdings statement for supplements:867 1 text
Barcoding: Barcode text only, create item record, and change piece count as appropriate. Include note on flyer that volume includes DVD in pocket, or put DVD in mailing box and rubber band to book.
Physical Processing: Call number labels will need to be made for each physical piece
Note:If more than 2 DVDs are received or if DVDs are too big to put in pockets in book, do not create item records. Send to Conservation Dept. with note that box should be made to handle all pieces and that completed box should be returned to cataloger for barcoding.
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finepaper
finepaper
Videodiscs: DVDs + Paperback book(whether book accompanies DVD or DVD accompanies book)
Location: fine
Call number: LC-type
MFHD noteHoldings details:
Book with accompanying DVD
866 1 v.
Holdings statement: text
Holdings statement for supplements: 1 DVD / Holdings statement for supplements public note: 867 1 DVD ‡z <in pocket of text>
DVD with accompanying book
866 1 DVD ‡z Holdings statement: 1 DVD / Holdings statement public note: <in pocket of text>
867 Holdings statement for supplements: 1 text
Barcoding:
Barcode book, create item record, and change piece count as appropriate
Send book and DVD to Conservation Dept. Include note on flyer that volume includes DVD in pocket, or put DVD in mailing box and rubber band to bookpocket.
Physical Processing: Call number labels will need to be made for each physical piece
Note:If more than 2 DVDs are received or if DVDs are too big to put in pockets in book, do not create item records. Send to Conservation Dept. with note that box should be made to handle all pieces and that completed box should be returned to cataloger for barcoding.
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ice
ice
F.Icelandic
Location: rmc,icer
Call number: LC-type
Barcoding: Do not barcode
Physical Processing: Items will be housed in Rare and will not circulate. They need no physical processing. Send directly to Rare.
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hotel
hotel
G. Hotel/ILR /JGSM
Location: hote (for DVDs) or hote,anx (for videocassettes) ilr (for DVDs) or ilr,anx (for videocassettes) jgsm (for DVDs) or jgsmjgsm,anx (for videocassettes)
Call number: LC-type Call number:LC-type MFHD Holdings note : (Videos : 852 ‡z Request at Main Circulation Desk ; DVDs: 852 ‡z and DVDs): Request at Main Circulation Desk.
Physical Processing: Annotate location flyer with call number and brief title and send items to LTS Physical Processing.
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hotelacc
hotelacc
Hotel/ILR/JGSM Libraries: Accompanying videorecordings video recordings or Videorecordings Video recordings w/accompanying guides
Location: hote ; ilr ; jgsm
Call number: LC-type for both items
MFHD note Holdings note: 852 ‡z Request accompanying video [DVD] at Main Circulation Desk , or:852 ‡z Request video [DVD] and guide at Main Circulation Desk
Barcoding:Barcode each piece regardless of which is the main piece Text: use single barcode Videocassette: single barcode on container Videodisc: single barcode on container
Physical Processing: Annotate location flyer with call number and brief title and send items to LTS Physical Processing. Use separate container for cassette or DVD and rubber band items together. Be sure to pencil the call number in main text.
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kroch
kroch
H.Kroch Library (ECH, SASA, WAS)
Location: ech,av ; sasa,av ; was,av
Call number: Accession number: UseCLAMSSto assign the accession number. Seeinstructions. For videodiscs only, accession number will be followed bylanguage/area code ech,anx (or sasa,anx or was,anx) |h Video 105 ech,av (or sasa,av or was,av) |h Videodisc 700 ([SEA] [SA] [CHI] [JPN] [KOR] code: (SEA), (SA), (CHI), (JPN), or (KOR).For example, ech,av Video 105 (SEA) ; was,av Videodisc 700 (CHI)
Holdings note: Shelved in Uris Library Dean Room.MFHD note: 852 ‡z Shelved in Uris Library Dean Room
Physical Processing: Annotate location flyer with call number and brief title and send items to LTS Physical Processing
Accompanying materials: Whether book accompanies videocassette or DVD or videocassette or DVD accompanies book, they should be handled the same as items for Uris, using the appropriate accession number/call number and location (ECH, SASA, WAS). See Uris Dean Roomsection, being careful to scroll to the section that fits your situation.
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mann
mann
I.Mann Library(including items for Entomology
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and Ornithology Libraries)
Location: mann ; orni
Call number: LC-type
MFHD Holdings note for accompanying materials: No special location notes; items will be shelved in book stacks
Physical Processing: Annotate location flyer with call number and brief title and send items to LTS Physical Processing.
Accompanying materials:If items can be handled in one physical unit, use appropriate piece count and 866 & 867 fields, accompanied by |z note in 852 field and Holdings statement, accompanied by Holdings notes as needed. Otherwise barcode each piece, using appropriate 866 and 867 fieldsHoldings statements.
Do not use CLAMSS for Blu-ray discs. Music Library staff will assign accession number. mus,av |h Videotape 1000 mus,av |h DVD1000
Barcoding: DO NOT BARCODE. Music Library staff will create item records, barcode, and note piece count.
Physical Processing: Put disc or cassette in separate case. Note the call no. and MFHD id Holdings hrid on location flyer or scrap card and send items to Music to Music Library for physical processing. DO NOT TATTLE TAPE. DO NOT ADD CALL NUMBER LABEL. All call number and property marking will be done at the Music Library.
Music Library: Accompanying DVDs/videocassettes
Location (create separate holding records): mus for main item mus,av for DVD/videocassette
Call number: LC-type for main item Accession number for video
MFHD Holdings note:(on main item): 852 ‡z Accompanying DVD/videocassette shelved in A/V Collection. on videorecording: 852 |z On video recording: Accompanying text shelved in stacks
Barcoding: Barcode main item only. DO NOT BARCODE DVD/videocassette
Physical Processing: Make call number label for text only. Music Library staff will handle physical processing of DVD/videocassette.
Music Library: Videos with accompanying printed material
Location: mus,av
Physical Processing: Using guidelines for unaccompanied videorecordings video recordings above, send all items together to Music Library for physical processing.
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olinnew
olinnew
K.Olin Library
The only videorecordings video recordings that will be cataloged for and housed in Olin are videorecordings video recordings that accompany monographs, i.e., disks in the pocket of a book.
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Location: olin
Call number: LC-type
MFHDHoldings details:
Holdings statement: text
Holdings statement for supplements:
866 1 v.
867 2 DVDs (or videodiscs) ‡z / Holdings statement for supplements note:<in pockets of text>
Barcoding: Barcode text only, create item record, and change piece count as appropriate. Include note on flyer that volume includes DVD in pocket.
Physical Processing: Send items to LTS Physical Processing.
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Location: olin,anx
Call number: LC-type
MFHDHoldings details:
Holdings statement: text
Holdings statement for supplements:
866 1 v.
867 1 videocassette
Barcoding: Barcode both items as they will be shelved separately at the Annex.
Physical Processing: Send items (rubber-banded together) to LTS Physical Processing. Call number labels will need to be made for each physical piece
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olin
olin
L.Uris Library Dean Room
DVDs with or without accompanying material (if that material can fit in container):
1. Location: uris|k Dean Room
2. Call number: Accession number for both items, using appropriate term for accompanying printed material. UseCLAMSSto assign the accession number. Seeinstructions
uris,anx|h call number: Video 25
uris |k Dean Room |h uris call number prefix: Dean Room / call number: Videodisc 43
3. Barcoding: Barcode Barcode the container and change piece count as appropriate. count as appropriate. Add enumeration if more than 1 disc (ex. disc 1-3).
NB: If accompanying accompanying booklet is too large to set in the DVD container, barcode both the container and the print material.
4. MFHDHoldings details:
866Holdings statement: 2 videodiscs
867 1 bookletHoldings statement for supplements: 1 booklet
Added copies: Some Holdings show olin,av or the location for earlier copy(ies). When processing a subsequent copy, use Uris location and add c.2 (or c.3, 4, as appropriate).
5. Physical Processing: Annotate location flyer with call number and brief title and send items to LTS Physical Processing.
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olinacc
olinacc
Uris Library, Dean Room: Accompanying video cassettes and Video cassettes with accompanying printed material
Videocassettes w/accompanying material:
Location: uris,anx
Call number: Accession number for both items, using appropriate term for accompanying printed material. UseCLAMSSto assign the accession number. Seeinstructions
Barcoding: Barcode item(s) as appropriate, depending on whether accompanying material fits in the cassette case, creating item records as necessary. Seespecial instructions
MFHDHoldings details:
866 1 v.
Holdings statement: text
Holdings statement for supplements:8671 Booklet
Physical Processing: Annotate location flyer with call number and brief title and send items (rubber-banded together) to LTS Physical Processing. Call number labels will need to be made for each physical piece
Videocassettes that accompany books:
Location: olin,anx
Call number: LC-type
Send video and accompanying material to Conservation Dept. w/note that box should be made to handle all pieces and that completed box should be returned to cataloger for cataloging
Barcoding: Do not barcode until box is made. Barcode box only, and include appropriate piece count in item record
Physical Processing: Annotate location flyer with call number and brief title (if appropriate) and send items to LTS Physical Processing. Call number labels will need to be made for each physical piece
DVDs w/accompanying material:
Location: uris|k
Call number prefix: Dean Room
Call number: Accession number for both items, using appropriate term for accompanying printed material. UseCLAMSSto assign the accession number. Seeinstructions
Barcoding: Barcode DVD container only, and include appropriate piece count.
MFHDHoldings details:
866Holdings statement:1 videodisc
867Holdings statement for supplements:1 Booklet
Physical Processing: Annotate location flyer with call number and brief title and send items to LTS Physical Processing. Labels will need to be made for each physical piece
DVDs that accompany hardcover (or paperback) books:
Location: uris
Call number: LC-type
MFHDHoldings details:
866 1 v.
Holdings statement: text
Holdings statement for supplements:2 DVDs / Holdings statement for supplements note:867 2 DVDs ‡z <in pockets of text>
Barcoding: Barcode text only, create item record, and change piece count as appropriate. Include note on flyer that volume includes DVD in pocket.
Physical Processing: Send items to LTS Physical Processing. Call number labels will need to be made for each physical piece
Note:If more than 2 DVDs are received or if DVDs are too big to put in pockets in book, do not create item records. Send to Conservation Dept. with note that box should be made to handle all pieces and that completed box should be returned to cataloger for barcoding.
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krochspecial
krochspecial
Kroch Library: Special designations
For videodiscs only, items are separated by language category: SEA for Echols materials, SA for Sasa materials, and CHI, JPN or KOR to distinguish Chinese, Japanese and Korean languages for Wason materials.
