General note: In the case of resources which are free on the web, the LTS default is to add a bibilographic record to Voyager FOLIO which points to the resource.
If a selector requests a PDF for purchase and indicates that the resource should be printed or archived in eCommons, see the appropriate section below. The steps outlined below do not take into account any open licensing issues. It assumes that the requested item is available for use within the Cornell community without other restrictions or terms of agreement in the case of digitized copies. In the event that the selector asks that the item be printed and housed in the library, it assumes that the appropriate permission has been established.
Contact: Pam Stansbury, Masayo Uchiyama
Unit: LTS Ordering, LTS Cataloging
Date reviewed: 08/07/2018
Date of next review: November 2018 2024
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Printing Digital Content
Archiving Licensed Digital Content
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A. Printing Digital ContentAnchor A A
1. Ordering staff receives request to purchase a digital item (i.e. PDF), with instructions that it should be printed, not moved to loaded into eCommons.
2. Ordering staff order from the appropriate website.
3. When transaction is complete, Ordering staff saves the file with appropriate name to libfilesds-deptshares/lts/AcqDocs/PDFsToBePrinted.
4. Ordering staff create a PO and a bib record in VoyagerFOLIO.
5. Ordering staff records requestorrequester/notify information in Voyager holdings record. [852 |b [olin] |h In process |x REQ: dd27@, Donald Duck].FOLIO Inventory record.
6. Ordering staff contacts selector to determine to which fund the printing/binding should be charged.
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9. When item(s) are received back at Olin via the campus mail, Ordering staff will need to receive the items in VoyagerFOLIO, and send the receipt to Accounting Services before sending items to Cataloging.
10. Catalog staff will handle as non-microform reproductions following LCRI 1.11.
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B. Archiving Licensed Digital ContentAnchor B B
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5. Ordering staff create a PO and a bib record in VoyagerFOLIO, assuming item will be used in electronic form.
6. Ordering staff will record requester/notify information in Voyager holdings record. [ 852 |b serv,remo |h In process |x REQ: dd27@, Donald Duck].FOLIO inventory record.
7. Ordering staff will notify Cataloging specialist by email that item has been received and is ready to be cataloged.
8. Cataloging specialist catalogs the resource, uploads the item to eCommons and creates cataloging records in both Voyager and eCommons. (NB: We will be careful not to “store” eDocuments in library30 longer than necessary to get them cataloged.)the metadata record in eCommons.
9. After cataloging, Cataloging specialist notifies requestersrequester/selectors selector by email that item is available in the Locally Owned Content collection of eCommons (http://ecommons.library.cornell.edu/handle/1813/22244).
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