Page History

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Migrate service functions to CIT-provisioned services

Status

4/1719/13, WedFri:

1) Peter Borbat must migrate his email from CCMR.He has 2 seperate email stores:

• Peter's active email is in less than half a dozen directories on CCMR's AFS server, 1.9GB per Barry (4/17/13)
• Peter's email archive (non-overlapping to his active email) is something he is storing locally on an old computer and accessing via Alpine, ~8BG, per Peter (4/18/13). He rarely needs access to this data.

2) We must identify all others who are still using CCMR's email, such as possibly:

• Mingtao
• Jozef Moscicki (jomo), <jkm8>, Krakow.
• Others?!
  • http://www.acert.cornell.edu/index_files/acert_personnel.php

Then, develop a plan!

3) Everyone else who had a CCMR email address must confirm their preferences to Barry, if they have not already done so. Barry must coordinate to have CIT provision these services.

• Who needs to continue having their CCMR email address still work for RECEIVING email? (This mail would get re-directed to their netid@cornell.edu email storage location.)
• Who needs to continue being able to SEND as their CCMR email address? (None, last CRCF staff heard.)

To do's:

reRE: Peter Borbat's email migration (as of 4/19/13)

• Peter must choose settle on an email client, or commit to only using email via the web application. Recommend , <cornell.outlook.com>. ChemIT recommends MS Outlook .2010.
  • Barriers Peter cites: He uses Office 2003 (on WinXP SP3), and doesn't  want to upgrade to Outlook 2010. I suggested this be a good time to upgrade not only your Office, but also your OS (to Win7). There are emerging an increased number of "pros"  (and "cons" for not upgrading!) so these must be weighed against Peter's reasons not to change (like Office's different interface, etc.).
• Michael Hint: If Peter commits to MS Outlook 2012, Install on Peter's computer ((WinXP SP3). Now time to upgrade to Win 7, in Oliver's opinionBarry and/ or Michael Hint: Test extracting Peter's email from Pine, if small and simple enough quantity to afford the time for this test. Otherwise, come up with another plan to confirm conversion before commitment? Peter to then confirm test conversion works in Peter's email client.
• Peter to modify email routing in two locations in quick succession.
  • 1) Peter to use WhoIAm to stop routing from NetID@cornell.edu address to CCMR email storage.
  • 2) Peter to log into CCMR account and configure it so any new email arriving there gets forwarded to his NetID@cornell.edu. (This MUST be done only after step (1)!)
• Barry and/ or Michael Hint: Test extracting Get copy of Peter's email from Pine, if small and simple enough quantity to afford the time for this test. Otherwise, come up with another plan to confirm conversion before commitment? AFS and convert and upload it to Office 365.
  • Peter shared with Oliver that a migration will work best on a Tuesday on almost any week (4/18/13).
  • Likely will use CU Address Magic.
• Peter to then confirm test conversion works in Peter's email clientthis complete conversion worked as expected.

Oliver's suggestion (4/18/13), post migration and when we no longer have any dependencies on CCMR's email services: Peter arrange with ChemIT to convert his local store of email to a *pst format so can be seen and managed from within Outlook, too. Peter wants to clean out the "private" email from this store before considering moving up to Office 365, but this local store would be a good interim step.

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Oliver's meeting notes, 11/28/12's mtg

Barry:

• Must map to Exchange, both receive and send.
• Move existing email into exchange. Otherwise, past email history lost!
• All POP. Idea: Copy to Windows, so caps, characters, etc. transfer/ translate correctly.
• Deadline is Dec. 15, 2012.

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   (a) Receiving exists. Currently, the Exchange email group at CIT has configured their mail routers to handle mail to users @ccmr.cornell.edu. All we need to do is establish a mapping for folks to continue to receive email. E.g. ppb//AT//ccmr.cornell.edu -> pb41//AT//cornell.edu. Sending as the old address still needs some work, but CIT has assured me that the outgoing name of ppb//AT//ccmr.cornell.edu could be established for pb41. I don't don’t recommend this, but if you want it, you need to let me know.

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