Scope: This procedure gives bare-bones instructions for cataloging a single manuscript according to the standard Descriptive Cataloging of Rare Materials (Manuscripts), aka DCRM(MSS), whose text is available at http://rbms.info/dcrm/dcrmmss . This procedure assumes that the bib record will be created in OCLC, while the holdings and item records will be created in FOLIO.
Contact: Margaret Nichols
Unit: RMC
Date last updated: 05/23/2019
Date of next review: October 20202023
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Anchor A A
A. Fixed fields
| A | |
| A |
Leader
Note: Fixed fields not listed below are left blank.
Rec stat (Record status): n
Type (Type of Recordrecord): t (for manuscript text) or p (for mixed material)
Bib LevelBLvl (Bibliographic level): m (for individual item) or c (for collection) [NB: OCLC accepts only c if the type of record is p]
Desc (Descriptive cataloging form): a
ELvl (Encoding level): [blank ] (for full)
Type of Control: a
Cataloging form: a
008
, or 7 for a minimal-level record
Srce (Cataloging source): d (other)
Conf (Conference publication): 0
Fest (Festschrift): 0
LitF (Literary form): 0 if not fiction,or 1 if fiction
DtSt (Type of date/publication status)Publication Status [i.e. type of date(s) for the collection]: m for a range of dates, s for a single date, q for questionable date(s)
Indx (Index indicator): 0 if an index is not present, 1 if it is
DatesDate 1: Single date, or beginning date if there is for a range of datesDate 2: Ending date if there is ; followed by ending date for a range of dates
Lang (Language): use appropriate code from MARC Code List for Languages
Ctry (Country): use appropriate MARC country Place of publication: use the code for the place of production (264 $c)—this is different from the practice for manuscript and archival collections cataloged in DACS
Form of Item: [blank], usually
Language: MARC language code
Modified Record: [blank]
Cataloging Source: d
, not for the location of the repository as prescribed in DACS
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Anchor B B
B. Variable fields [ _ used to denote blank indicators; bolded fields are required if applicable]
| B | |
| B |
040 __ NIC COO $b eng $c NIC COO $e dcrmmss
099 _9 9 Collection number--required by RMC
1xx x_ Creator [100 1_ for individual, 100 3_ for family, 110 for corporate body, etc.]
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264 _0 $a Place of production, $c date(s) of production. Place and date are normalized (given in modern form). See DCRM(MSS) 4B-4C.
300 __ Extent [usually in cubic feet or number of items or volumes; do not use abbreviations] : $b illustrations [if significant] ; $c dimensions [height x width in cm]. $b RMC always uses $a and $c are optional.
545 0_ Biographical/Historical Note [first indicator 0 for a person, 1 for an organization]
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500 __ Source of formal title if there is one (see DCRM(MSS) 1C1.1, 7B4.1)
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546 __ Language(s) of the item or collection; $b script or alphabet used, if non-Roman or coded (e.g. “In Turkish; written in Arabic”Arabic script”).
524 __ Preferred form of citation (OPAC label for this field is "Cite as:"): [Creator]. [Title], #[collection number]. Division of Rare and Manuscript Collections, Cornell University Library.
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- Ambiguous statements of responsibility: DCRM(MSS) 1E9, 7B5.4
- By name Byname not used as title: 1B6, 7B3.7
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- With/Bound-with notes: 7B18.1
6xx xx: Subject headings: Archivists use subject headings partly to group together manuscripts on similar topics, and also to capture what we have relating to people in various occupations. So in addition to the usual headings, consider adding a subject heading such as Lawyers—[place] if the creator is a lawyer. We have a lot of manuscripts by actors and actresses, so it’s worth adding a subject heading for them when you come across them (e.g. Actors $z France).
655_7 Form/genre (with $2 aat or $2 rbgenr at end, depending on whether the term you're using comes from the Art & Architecture Thesaurus or from RBMS Genre Terms)
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Anchor C C
C. Holdings record fields
| C | |
| C |
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(bolded fields are required if applicable
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)
Call number for a bound manuscript:
Prefix: Archives ; call number: (collection number) Bd. Ms. 1; suffix: size designation (if other than "regular")
Holdings note
--If the item is a gift, use note type Source of acquisition; text: Gift of (donor's name)
--If the item is a bound-with and is not the first item in the volume, use note type Bound with item data and put the barcode number in the note.
541 0_ Immediate source of acquisition:
$8 Field link and sequence number, beginning with 1.1\a for the first one
$a Source $b[Address]
$c Method of acquisition, e.g. gift or purchase
$d Accession date , e.g. 2017-02-15; do use YYYY-MM-DD format for date
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$h Purchase price
$n Extent, e.g. 0.2
$o Extent units of measurement, e.g. cubic feet
$3 Type of material, e.g. manuscript, galley proofs, etc.
583 0_ Actions taken :
$8 Field link and sequence number, beginning with 1.2\a for the first 583 field, if you have used 1.1\a for the first 541 field; for details, see Procedure 91, Details on Fields used in Manuscript Cataloging
$a Action, e.g. Accessioned, or Processed
$c Date of action taken, or of future action to be taken, e.g. 2018-01-31; do use YYYY-MM-DD format for date
$i Method, e.g. Picked up for a collection recently received, or Addition for an addition to an existing collection
$k Agent [Last name, First name]
$x Non-public note
$3 Type of material, e.g. manuscripts, photographs, etc.
852 8_ Call number: $b rmc $k Archives $h collection number $m size designation (if other than "regular")
For bound manuscripts, add "Bd. Ms." at the end of the call number, but before the size designation.
Example: 4718 Bd. Ms. 1 $m +