Scope: Receive truck from the Shipping Room:Check cage, then get truck with the oldest date, asking (Shipping Room staff to open cage for accessmay deliver packages to the front Acquisitions bar too).
Contact: Lisa Maybury
Unit: Monographs Receiving
Date last reviewedupdated: 08/0108/162023
Date of next review: August 20172024
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BEFORE PLACING BOOKS ON THE SHELVES:* Correlate the invoice putting the total page on the top.
* EDI vendors will have EDI slips with the voucher number on it. Staple this to the original
invoice in the upper left hand corner. Write the voucher # on the upper right hand
corner of the total page.* Check the books against the invoice and verify everything was received that should have
been. Put the books in the order they are listed on the invoice. Place the invoice in the first book.
invoice in the upper left hand corner. Write the voucher # on the upper right hand
corner of the total page.* Check the books against the invoice and verify everything was received that should have
been. Put the books in the order they are listed on the invoice. Place the invoice in the first book.
* The information sheet needs to be date stamped and initialed. The amount of stacks or
books [i.e. 2 stacks] or [i.e. 3 books]. Type of order [i.e. Firm /or Standing Order] & whether
or not it's an EDI invoice.
MONOGRAPHS:
* Regular FIRM orders with EDI invoices or not go on the shelves labeled "FIRM" in the
center of receiving.* COUTTS firm orders go on their own shelf opposite of the regular firm orders.outside of 110C.
MSOs (Monographic Standing Orders):
* ALL MSO's go on the standing order distribution shelf nearest to the receiving tableoutside of 110C.
SERIALS:
* WITH INVOICES - go on the shelves next to the MSOs, outside of 110C.
* WITHOUT INVOICES-go on the shelf in front of the Serials sorting table in 107E.
MAPS:
* Give ALL Maps directly to the Receiving Unit Supervisor.
* Give ALL Maps directly to the Receiving Unit Supervisor.
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The Approval Coordinator handles ALL approvals with the exception of "specialized
languages"-see below. These books should not come on the receiving truck but occasionally
they willdo. If they do, direct them to the Approvals Coordinator with on the shipping label or
invoice. (These will be labeled with Approval Plan or Blanket Order). Watch especially for the
following vendors:
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Lastly, when putting these on the appropriate shelf be sure they are in date order (oldest being
on the left hand side of the shelf). Shift to the left when needed.
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