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Scope: This procedure addresses requirements for BIB, MFHD, and ITEM records created to allow for the circulation of "uncataloged" equipment such as: laptop computers, ethernet cables, digital cameras, etc.

Contact: Lois Peret Purcell Pedro Arroyo

Date last reviewed: 09/1901/201420

Date of next review: September 2015 2021

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Bibliographic records
Holdings records
Item records

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1. Use template labeled CheckoutBib.tem and edit as appropriate.
2. Suppress from OPAC
3. Leader/17, "Encoding Level" = 3
4. 040: $a NIC $c NIC
5. 245: Include the name of the circulating location as the first words in the title proper, followed by a generic term for the equipment:
   Example: 245 00 $a Uris Library laptops
   Example: 245 00 $a Mann Library Microcomputer Center laptops
   Example: 245 00 $a Olin Library ethernet cables
   Example: 245 00 $a Mann Library digital video cameras
6. 246: Include other title entries for variations under which staff might reasonably search:
   Example: 246 3# $a Uris laptops
   Example: 246 30 $a Laptops
   Example: 246 30 $a Ethernet cables
   Example: 246 30 $a Digital cameras
7. 500: Include a note to explain the scope of the record:
   Example: For Mann Library patron checkouts of digital video cameras.
   Example: For Olin and Uris patron checkouts of laptops and peripherals.
   Example: For Olin Library patron checkouts of ethernet cables.
8. 948: For statistical purposes, consider these fastshelved items (948 $b = s)
9. 995: NoEx
   
   

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1. Use template labeled CheckoutHol.tem and edit as appropriate.
2. Leader/17, "Encoding Level" = z
3. 852: Enter location and add $x Patron checkout record only.
   
   

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1. Apply barcodes and create item records, as appropriate
2. Fill in Item Type, Enum, Chron, and Spine, as appropriate