What is

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the ChemIT invoice (bill), and who provides oversight on rates and process?

Chemistry Research Computing Facility's (CRCF) Under the direction of the faculty-led Chemistry Computing Committee, ChemIT bills each faculty member each month for a portion of their services. The bill is 's group monthly for about 1/4 of ChemIT's total expenses.

Charges in the invoices are based on an algorithm which provided by the Chemistry Computing Committee is reviewing. We appreciate your patience while we continue to utilize the existing charging algorithm:

Source for the counts for each group:

• Staff members for groups are derived from HR and Grad data.
• Computer counts are based on ChemIT's inventory data, usually confirmed through the CCB IT Rep. for each group.

What is the billing process?

Until there are significant changes, we will continue repeating ChemIT repeats each month's billing (, with few or no changes), thus avoiding .

• This avoids the extra work of requiring each group to update their data monthly.

When there are significant changes (account numbers, we will then "true" up for that month-up" months), ChemIT communicates these changes to the affected research groups.

If your group has experienced a significant change you want reflected in the forthcoming monthly invoices, notify the Chair of the Chemistry Computing Committee to vet your request. Thank you.

August 2014

• ChemIT provides each group with a list of staff and computer counts, for confirmation and corrections.
• Using the confirmed numbers, ChemIT to use them for the July 2014 bill, onwards for the year.

What if something changes in my bill- how will I know?

For most months, there are few or no changes in each bill.

• If there are changes

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• (account numbers, etc.), ChemIT will contact the appropriate faculty member

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• so there are no surprises.

I want a copy of my bill. How do I get it?

Even though nothing changes without someone telling you, please do let CRCF know if you'd like a copy of your bill.

Three faculty requested copies of their September bill, so I will send them copies of these bills (with identical charges). Please contact CRCF if you also would like a copy of your group's invoices for these two months' charges, or if you have changes to report.

The Chemistry Computing Committee continues to review CRCF's charge-back process, and we appreciate your patience while we continue to utilize the existing charging algorithm.

In appreciation,

-Oliver B. Habicht

IT manager, CRCF

crcf@cornell.edu

Please contact Kevin Ashman (CCB Finance) for a copy your invoice, if you require it.

• Note that the invoices are identical from one month to the other, unless a change has been communicated to the group's faculty member.

I have a question or concern about these bills not addressed above. Who do I contact?

Please contact Oliver Habicht at ChemIT@cornell.edu.

Info for ChemIT staff

See also process-related info:

• ChemIT Monthly Billing (ChemIT staff only)

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