Page History

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1. Location: math
2. Call number:  Use CLAMSS to assign the accession number. See instructions    
3. Holdings notes: No note necessary for Math.   
4. Barcoding: see      general  notes      
5. Physical Processing:  Annotate location flyer with call number and brief title and send items to LTS Physical Processing. Pencil the call number on the cassette label and on a press-apply label on the container.  

   Math Library: Accompanying videos  

   • Location (create separate holdings records):  math (for text) math (for video)
   • Call number:  LC-type for text  ;   Accession for video
   •  Holdings note (for text): Accompanying video (accession #) available at Circulation Desk
   • Barcoding:    see   general notes  
   • Physical Processing:  Annotate location flyer with call number and brief title and send items to LTS Physical Processing. Be sure to pencil the call number in main text.  

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Veterinary Library: Accompanying videos/DVDs

• • Location:  vet
  • Barcoding:    When there is accompanying material, or when a DVD accompanies a book, barcode main piece and change piece count accordingly. Vet staff will handle how to house additional pieces and add Holdings notes to accommodate their decision.  
  • Physical Processing:  Annotate location flyer with call number and brief title and send items to LTS Physical Processing.  Call number labels will need to be made for each physical piece

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cons cons

D. Conservation  

1. Location:  cons
2. Call number:  LC-type
3. Barcoding:  see     general notes    
4. Physical Processing:  Annotate location flyer with call number and brief title and send items to LTS Physical Processing.

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fine fine

E. Fine Arts Library

Videocassettes and Videodiscs:  

• Location:  fine (for DVDs) or fine,anx (for videocassettes)
• Call number:  Accession number (e.g. for videocassettes: fine / Video 105). Use CLAMSS to assign the accession number. See instructions    
• Barcoding: see   general notes
• Physical Processing:  Annotate location flyer with call number and brief title and send items to LTS Physical Processing.

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fineacccass fineacccass

Accompanying Videocassettes

• Location:  fine
• Call number:  LC-type for main item ; No call number for video
• Holdings note: For accompanying video ask at Circulation Desk
• Barcoding:  see   general notes  
• Physical Processing:  Send items to LTS Physical Processing

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finehard finehard

Accompanying Videodiscs:   DVDs + Hardcover book (whether book accompanies DVD or DVD accompanies book)

• Location:  fine
• Call number:  LC-type
• Holdings details:
  • Book with accompanying DVD
    •   Holdings statement: text
    •   Holdings statement for supplements: 1 DVD / Holdings statement for supplements note: <in pocket of text>
  • DVD with accompanying book
    •   Holdings statement: 1 DVD / Holdings statement note: <in pocket of text>
    •   Holdings statement for supplements: 1 text
• Barcoding:  Barcode text only, create item record, and change piece count as appropriate. Include note on flyer that volume includes DVD in pocket.
• Physical Processing:  Call number labels will need to be made for each physical piece

  Note: If more than 2 DVDs are received or if DVDs are too big to put in pockets in book, do not create item records. Send to Conservation Dept. with note that box should be made to handle all pieces and that completed box should be returned to cataloger for barcoding.

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finepaper finepaper

Videodiscs: DVDs + Paperback book (whether book accompanies DVD or DVD accompanies book)

• Location:  fine
• Call number:  LC-type
• Holdings details:
  • Book with accompanying DVD
    • Holdings statement:  text
    • Holdings statement for supplements: 1 DVD / Holdings statement for supplements public note: <in pocket of text>
  • DVD with accompanying book
    •   Holdings statement: 1 DVD / Holdings statement public note: <in pocket of text>
    •   Holdings statement for supplements: 1 text
• Barcoding: 
  • Barcode book, create item record, and change piece count as appropriate
  • Send book and DVD to Conservation Dept. Include note on flyer that volume includes DVD in pocket.

     

• Physical Processing:  Call number labels will need to be made for each physical piece

  Note: If more than 2 DVDs are received or if DVDs are too big to put in pockets in book, do not create item records. Send to Conservation Dept. with note that box should be made to handle all pieces and that completed box should be returned to cataloger for barcoding.

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ice ice

F. Icelandic  

1. Location:  rmc,icer
2. Call number:  LC-type
3. Barcoding:  Do not barcode   
4.  Physical Processing:  Items will be housed in Rare and will not circulate. They need no physical processing. Send directly to Rare.

 

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hotel hotel

G. Hotel/ILR /JGSM 

1. Location:  hote (for DVDs) or hote,anx (for videocassettes)
                    ilr (for DVDs) or ilr,anx (for videocassettes)
                    jgsm (for DVDs) or jgsm,anx (for videocassettes)
2. Call number:  LC-type  
   Holdings note (Videos and DVDs):   Request at Main Circulation Desk.
    
3. Barcoding:  see   general notes
4. Physical Processing:  Annotate location flyer with call number and brief title and send items to LTS Physical Processing.

• • Location:  hote ; ilr ; jgsm
  • Call number: LC-type for both items
  •  Holdings note:  Request accompanying video [DVD] at Main Circulation Desk , or: Request video [DVD] and guide at Main Circulation Desk  
  • Barcoding: Barcode each piece regardless of which is the main piece Text: use single barcode Videocassette:  single barcode on container Videodisc: single barcode on container
  • Physical Processing: Annotate location flyer with call number and brief title and send items to LTS Physical Processing. Use separate container for cassette or DVD and rubber band items together. Be sure to pencil the call number in main text.

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kroch kroch

H. Kroch Library (ECH, SASA, WAS)  

1. Location:  ech,av ; sasa,av ; was,av
2. Call number: Accession number: Use CLAMSS to assign the accession number. See instructions. For videodiscs only, accession number will be followed by language/area code : (SEA), (SA), (CHI), (JPN), or (KOR).For example, ech,av Video 105 (SEA) ; was,av Videodisc 700 (CHI)
3. Holdings note: Shelved in Uris Library Dean Room.         
4. Barcoding:  See general notes  ;  See also   special instructions  
5. Physical Processing: Annotate location flyer with call number and brief title and send items to LTS Physical Processing
6. Accompanying materials: Whether book accompanies videocassette or DVD or videocassette or DVD accompanies book, they should be handled the same as items for Uris, using the appropriate accession number/call number and location (ECH, SASA, WAS). See Uris Dean Room  section, being careful to scroll to the section that fits your situation.

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mann mann

I. Mann Library (including items for Entomology and Ornithology Libraries)    

1. Location:  mann ; orni
2. Call number:  LC-type
3. Holdings note for accompanying materials: No special location notes; items will be shelved in book stacks
4. Barcoding:   see   general notes  
5. Physical Processing: Annotate location flyer with call number and brief title and send items to LTS Physical Processing.
6. Accompanying materials: If items can be handled in one physical unit, use appropriate piece count and Holdings statement, accompanied by Holdings notes as needed. Otherwise barcode each piece, using appropriate Holdings statements.

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music music

J. Music Library

1. Location:  mus,av
2. Call number: Accession number: Use CLAMSS to assign the accession number. See instructions .  Exception:

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   musicexcept musicexcept

   Do not use CLAMSS for Blu-ray discs. Music Library staff will assign accession number.    mus,av  Videotape 1000 mus,av  DVD1000
3. Barcoding: DO NOT BARCODE. Music Library staff will create item records, barcode, and note piece count.  
4. Physical Processing: Put disc or cassette in separate case. Note the call no. and Holdings hrid on location flyer or scrap card and send items to Music Library for physical processing. DO NOT TATTLE TAPE. DO NOT ADD CALL NUMBER LABEL. All call number and property marking will be done at the Music Library.

Music Library: Accompanying DVDs/videocassettes

• • • Location (create separate holding records):  mus for main item mus,av for DVD/videocassette
    • Call number: LC-type for main item Accession number for video
    • Holdings note (on main item): Accompanying DVD/videocassette shelved in A/V Collection. On video recording:  Accompanying text shelved in stacks
    • Barcoding: Barcode main item only. DO NOT BARCODE DVD/videocassette
    • Physical Processing: Make call number label for text only. Music Library staff will handle physical processing of DVD/videocassette.          

Music Library: Videos with accompanying printed material

• • • Location:  mus,av
    • Physical Processing: Using guidelines for unaccompanied video recordings above, send all items together to Music Library for physical processing.

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olinnew olinnew

K. Olin Library 

The only video recordings that will be cataloged for and housed in Olin are video recordings that accompany monographs, i.e., disks in the pocket of a book.

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• Location:  olin,anx         
• Call number: LC-type
• Holdings details:
  
  • Holdings statement: text
  • Holdings statement for supplements: 1 videocassette
• Barcoding: Barcode both items as they will be shelved separately at the Annex.
• Physical Processing: Send items (rubber-banded together) to LTS Physical Processing. Call number labels will need to be made for each physical piece          

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olin olin

L. Uris Library Dean Room      

DVDs with or without accompanying material (if that material can fit in container):     

1. Location:  uris    Dean Room       

2. Call number: Accession number for both items, using appropriate term for accompanying printed material. Use CLAMSS to assign the accession number. See   instructions   

 uris,anx call number: Video 25

 uris  uris call number prefix: Dean Room / call number: Videodisc 43

3 . Barcoding:  Barcode the container and change piece count as appropriate.  Add enumeration if more than 1 disc (ex. disc 1-3).

     NB: If accompanying booklet is too large to set in the DVD container, barcode both the container and the print material.

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• Holdings statement:   2 videodiscs
• Holdings statement for supplements:   1 booklet
  
  Added copies: Some Holdings show olin,av or the location for earlier copy(ies). When processing a subsequent copy, use Uris location and add c.2 (or c.3, 4, as appropriate).                       

 5 . Physical Processing: Annotate location flyer with call number and brief title and send items to LTS Physical Processing.