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Unit: Cataloging & Metadata Services
Date last updated: July 2022 May 2024
Date of next review: May 20232025
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Choice of rules: RDA or DCRM(B)
PCC Contribution
Authority Work
Notes
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Do not change an existing catalog record from AACR2 to DCRM(B) or RDA.
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PCC ContributionAnchor B B
We contribute an original catalog record to PCC if all of its access points have authority records.
Records which do not qualify for PCC contribution:
- copy cataloging
- recon (retrospective conversion) records
- records with some access points not covered by authority records, such as a 650 _4, tracings for former owners who don't have authority records, etc.
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RMC cataloging staff participate fully in the NACO program. When cataloging new acquisitions, we contribute RDA authority records for names if they are considered significant and in need of formal authority control. NACO records are created in OCLC by catalogers who have formal NACO training.
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Notes to include in original cataloging records for early imprints (pre-1800 European and pre-1821 American ones)Anchor D D
PrintersPrinter' devicess device--routinely; describe only if bibliographically significant.
Title page vignettes vignette (any decorative figure)--routinely; describe only if bibliographically significant or if artist is known/famous.
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Cancels--should be noted; any deviations from recorded copies elsewhere. (This note may take several forms, e.g. "Some leaves appear to be cancels"; "Several leaves canceled"; "Title page cancel?"; "Leaf B6 canceled and original leaf left in place.")
Errata--routinely, with the location of the errata in the volume (describe its physical appearance if it is something other than a leaf, e.g. slip pasted in)
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Binding--if artistically significant or signed. This information is copy-specfic for books published before the advent of publishers' bindings in the 1830s or so, so in those earlier cases it goes in a public Holdings note. If the binder is known, trace him/her in a 700 field with $e binder $5 NIC at the end.
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Provenance--routinely. This goes in a public Holdings note (Note type: Note) on the holdings record ("Provenance: [name] (nature of ownership mark, e.g. bookplate, stamp, label, or signature).") The name of the inscriber, former owner, etc. is also traced in a 7xx field on the bib record, with the appropriate relationship designator in $e at the end (former owner, signer, etc.). For relator terms (7xx $e) to choose from, see the term sequence in the the MARC Code List for Relators.
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Not noted: price; statements of patronage; mottoes; pious invocations.
Notes to include in catalog records for modern imprints
In paper wrappers--routinely; this note goes in a public Holdings note (Note type: Note) on the holdings record. For a modern paperback (a paperback's covers are sturdier than paper wrappers), use a different note (if any): "Paperbound."
With dust jacket--routinely; this note goes in a public Holdings note (Note type: Note) on the holdings record.
Prize book--routinely; this note goes in a public Holdings note (Note type: Note) on the holdings record. Describe the nature of the prize, who presented it, and to whom it was given. Also, on the bib record, add the RBMS Controlled Vocabularies term "Prize books" (from the Provenance Evidence thesaurus).."
Example:
Holdings note: Provenance: Presented by the Council of Kings College London to John Ashton Coombs, as a prize for chemistry.
Tracings on bib record:
655 _7 Prize books (Provenance) . $2 rbprovrbmscv
700 1_ Coombs, John Ashton, $e former owner. $5 NIC
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Provenance--routinely. See description in previous section above.