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Unit: Monographs Receiving
Date last updated: 03/2801/2022
Date of next review: March 20232024
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Retrieving the EDI invoice
Receiving linked line items
Completing the invoice
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A staff member in Acquisitions loads an EDI invoice file into FOLIO. After the load is completed, she/he prepares an information sheet, noting the vendor code, invoice number and invoice date of the EDI invoice. This information sheet will go along with the corresponding paper invoice when it arrives but is discarded after the invoice is uploaded for payment to the Library Finance and Budget Office.Anchor
Retrieving the EDI invoice
Search for the EDI invoice by invoice number (remember to delete or add prefixes for a complete search) and verify that the following information is correct:
- Invoice date
- Status is "Open"
- Bill to location is set to LTS Acquisitions
- Calculated total amount matches the total of the invoice
- Lock total box is checked
- Adjustments are added for any shipping/postage and the fund is correct
- Invoice number (adding any leading zeros or letters when necessary)
- Vendor name
- Payment method
- Attach/upload the electronic copy of the invoice
- Save & close
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Receiving linked line items
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