Page History

...

Date of next review: March 2023

...

Preliminary check
Cataloged record found in FOLIO 

All items

Single monographs

Multi-part monographs

Multi-title monographs, bound together

Serials

Final steps

...

Anchor
A A

A.  Preliminary check

1. If the original item was cataloged in the past, but no catalog record is found in FOLIO, forward to DBQ supervisor for processing. A FOLIO record will be created for the original before processing the preservation photocopy according to the instructions below for Cataloged record found in FOLIO .
2. If the reproduced material includes individual pieces of multipart items that were not recorded in FOLIO holdings for the original title, process them as added volumes using the 843, subfield m convention described below.
3. If a non-LC type call number (e.g. Pamphlet, ArW) was assigned to the original, consult with Original Cataloging staff for the appropriate classification, and process following the guidelines below.
4. If the call number and barcode from the original piece were photocopied, line out with pencil.

...

Anchor
B B

B.  Cataloged record found in FOLIO

a. Withdraw the original piece(s) if appropriate: usually the originals have been dis-bound for reproduction, and they can be withdrawn, but occasionally the original will be kept intact and transferred to Rare location instead, in which case we would NOT withdraw the original.   To withdraw, add an administrative note to the Instance record with a transaction type of "w" for withdrawal. Record the number of pieces withdrawn at the end of the note, if more than 1:

...

Follow all applicable directions from Multi-Part Monographs. Catalogers should refer previously uncataloged titles to LTS Serials or the Government Documents processer for creation of any required acquisitions and receiving records. Complete holdings statements for dead titles need to be established.

...

Anchor
C C

C.  Final Steps

1. Pencil call number at the top left corner of the inside cover of the book(s).
2. Barcode the piece(s) and create item record(s).
3. Add an Administrative Note to the Instance record, using the value "a" for an added copy, "l" for an added location, or "mpost" for added volumes.
4. Place the preservation reproduction on the appropriate physical processing truck for marking.