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Contact: Laura Daniels
Date last reviewed: 10/13/2021updated: August 4, 2023
Date of next review: September, 2024
Two main things to remember:
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- Some records in FOLIO get replaced
Batch improvement processes are not operating yet in FOLIO. (10/13/2021)Any Voyager record coded 3, 5 or 8 will eventually be completely replaced in Voyager if the record becomes full in OCLC. We run queries of all our E/Lev 3, 5 and 8 records against WorldCat and bring in any records coded blank, 4, I or (recently) M. Your record will be completely overlaid. A Voyager record coded blank or 7 is more protected, but it will still be subject to changes if the record in OCLC is updated.
- FAST comes in automatically
Batch processes are not operating yet in FOLIO. (10/13/2021)
If a record in OCLC starts life with LCSH (either your original-cataloging LCSH or on copy), OCLC will run the record through its FAST converter program and add FAST to match the existing LCSH. Then OCLC tells us that the WorldCat record has changed. LTS Automation goes and gets the FAST from OCLC and adds it to the FOLIO record. Batch Processing refers to this service to our records as “WorldShare” from a feature of OCLC’s WorldShare suite of products. The FAST operation at OCLC also tells us about changes to its vocabularies, and we periodically perform FOLIO maintenance based on lists of new FAST changes.
- LCSH may come in automatically
Batch processes are not operating yet in FOLIO. (10/13/2021)
If a record in OCLC starts life with FAST, but some member library adds LCSH, OCLC tells us that the WorldCat record has changed. Batch Processing goes and gets the LCSH from OCLC and adds it to the FOLIO record.
- LC call numbers come in automatically
Batch processes are not operating yet in FOLIO. (10/13/2021)
If a member library adds an 050 to an OCLC WorldCat record that didn’t have a call number before, OCLC tells us. Batch Processing goes and gets the 050 from OCLC and adds it to the FOLIO record.
- 880s come in automatically
Batch processes are not operating yet in FOLIO. (10/13/2021)
If our FOLIO record does not have 880 fields for parallel scripts, but the OCLC WorldCat record gets them, we add 880 fields to the Voyager FOLIO record. This is a scripted job that Batch Processing runs manually.
- Duplicate contents (505) and summary (520) fields
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- Authority control in FOLIO—different!
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In FOLIO, changes to authorized access points happen through a different workflow that is based on a weekly report of everything that has changed in the entire NAF. Our changes to fields under authority control in a FOLIO record do not change anything on the OCLC record.
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