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Unit: CMS
Date last updated: May 2022August 2023
Date of next review: March 20232024
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OVERVIEW: THE PCC DIRECTORY
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The PCC requires statistics to be submitted at least twice a year: by April 15 (for October to March statistics) and October 15 (for April to September statistics). The website is set up for statistics to be entered every month, but it is fine to consolidate months: for example, leave the boxes for October and November blank, and input statistics for October, November and December all together in the December box.
Cornell Library has decided for the time being (spring 2019) to input records statistics quarterly (or more frequently):
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Note: the PCC Directory website is arranged by the Library of Congress's fiscal year, which begins in October (unlike Cornell's fiscal year, which begins in July). Thus, statistics for the October/November/December period fall into the "fiscal year" that is one year later than the calendar year: October/November/December 2018 2023 = Fiscal year 20192024. Once you select the fiscal year, the months will be laid out by their correct calendar year.
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- Go to the OCLC Statistics Portal and sign in.
- Detailed instructions for how to use the OCLC Statistics Portal can be found here.
- Open the "Institution" accordion tab, click on "Monthly Usage Report," then click on "By Interface: Connexion Client."
- From the new table, select "Authority Record Actions."
- You will see "LC Authority Adds" (that is new NARs) and "LC Authority Replaces" (that is updates to existing NARs) laid out by month.
- Add up the 3 months that make your quarter for both Adds and Replaces.
- Next, go back to the list of authorizations under the "Institution" and select the account for the Music Funnel (NIC-Mu) alone, 100-296-000.
- Harvest the LC Authority Adds and Replaces from the Music Funnel account.
- Subtract the Music Funnel Adds from Institution totals. Subtract the Music Funnel Replaces from the Institution totals. These statistics are reported separately in the PCC Directory through the Music Funnel by Tracey Snyder.
- Log into the PCC Directory site. Under Institution Statistics, select Submit Statistics, then select your fiscal year. Enter the Institution figures minus the Music Funnel figures on the NACO line for the latest applicable month, combining three months for the quarter.
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Numbers from the OCLC statistics portal are entered into an LTS spreadsheet available in the LTS - > "Batch_ Processing" folder, - > "BIBCO-NACO stats" file on the shared LTS X drive. LTS numbers are arrived at by subtracting Law and Music numbers from the total numbers. (Login information for the directory can also be found in this folder.) The NACO coordinator e-mails any delete requests/BFM to LC (naco@loc.gov), along with any other problems that have come up. Catalogers are free to should report any problems at any point in the month, but the NACO coordinator normally consolidates all our issues into this one monthly e-mail. A copy of the monthly NACO BFM/Delete report to LC is sent to any cataloger who reported a problem. For further information, see the LTS document on NACO/SACO Workflow.the time they are found.
BIBCO
BIBCO statistics come from two places.
- A report in the LDP will identify materials with a transaction data note indicating they are original cataloging that have "pcc" in the 042 and $c or $d COO.
- In addition, open the TCEC file on Laura Daniels or Jean Pajerek's machine. Open the file(s) for "ECIP Sent to LC." These files are arranged by Cornell fiscal year starting in July, so they don't completely harmonize with LC's reporting scheme, but the files are clearly labelled by date.
- Once the ECIP Sent to LC file is open, each record is precisely dated, and you can count the records for each reporting period.
- Add the LS Tools harvest LDP report figure and the ECIP Sent to LC figure. This is the number you submit to the PCC Directory.
- Cornell does not track or submit statistics for what PCC calls Changed BRs, which are optional under the PCC guidelines.
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CONSER statistics come from a spreadsheet the CONSER coordinator maintains. This spreadsheet also records the CONSER barcodes for use in the 010.
in the Conser folder in the LTS shared drive. New authentications and updates to authenticated records are tracked here. This spreadsheet also records the "barcode" used in the 010 for newly authenticated records.
SACO
The NACO/SACO Coordinator keeps track of New LCSH proposals and New LCC proposals. Catalogers are asked to notify the NACO/SACO Coordinator if they submit either of these types of proposals.
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