Page History

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Unit: Cataloging

Date last reviewed: 05 Oct 2022 24 Apr 2023 

 Date of next review: March 20232024

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CD ROM/DVD-ROMs (Unaccompanied)

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1. Location : Appropriate stacks location
   • Asia: ech, sasa, was
   • Fine Arts: fine
   • Olin: olin
   • Uris: uris
2. LC call number with no qualifying "Disk" or "Guide" on any pieces
3. MFHD notes:
   • Book with accompanying disk:
     • Holdings statement: 1 v. text
     • Holdings statement for supplements: 1 CD-ROM/DVD-ROM |z <in pocket of text>
   • Disk with accompanying book/guide:
     • Holdings statement: 1 CD-ROM/DVD-ROM |z <in pocket of guide>
     • Holdings statement for supplements: 1 guide
4. Barcode book, create item record, and change piece count to 2. Circle "Special Handling" on flyer and include note on location flyer that volume includes disk in pocket.
   
5. LTS Olin Physical Processing marks book, tattle tapes book and CD-ROM/DVD-ROM, writes call number on inner ring of CD-ROM/DVD-ROM with indelible ink, uses existing pocket if appropriate or applies new one when none provided or existing pocket is of questionable archival quality
   • Note: If more than 2 CD-ROM/DVD-ROMs are received or if CD-ROM/DVD-ROMs are too big to put in plastic pockets in book, do not create item records. Send to Conservation for box creation. Conservation staff should send box to Serials Collection Management for barcoding, and then on to LTS Physical Processing for tattle taping and marking as outlined above
     
     

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1. Location : Appropriate stacks location
   • Asia: ech, sasa, was
   • Fine Arts: fine
   • Olin: olin
   • Uris: uris
2. LC call number with no qualifying "Disk" or "Guide" on any pieces
3. MFHD notes:
   • Book with accompanying disk:
     • Holdings statement: 1 v. text
     • Holdings statement for supplements: 1 CD-ROM/DVD-ROM |z <in pocket of text>
   • Disk with accompanying book/guide:
     • Holdings statement: 1 CD-ROM/DVD-ROM |z <in pocket of guide>
     • Holdings statement for supplements: 1 guide
4. Barcode book, create item record, and change piece count to 2
5. Send book to be stiffened, along with accompanying CD-ROM/DVD-ROM. Circle "Special Handling" on flyer and make prominent note on location flyer that there is an accompanying CD-ROM/DVD-ROM. Conservation staff will make pocket for CD-ROM/DVD-ROM if the publisher's pocket is not appropriate or of questionable archival quality.
6. LTS Olin Physical Processing marks book, tattle tapes CD-ROM/DVD-ROM, and writes call number on inner ring of CD-ROM/DVD-ROM with indelible ink.
7. Note: If more than 2 CD-ROM/DVD-ROMs are received or if CD-ROM/DVD-ROMs are too big to put in plastic pockets in book, do not create item records. Send to Conservation for box creation. Conservation staff should send box to Serials Collection Management for barcoding, and then on to LTS Physical Processing for tattle taping and marking as outlined above.
   
   

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• Anchor
  E1 E1

  Disks (Unaccompanied):
  1. Location:
     • Fine Arts: fine (with MFHD note: 852 |z Request at Circulation Desk)
     • Olin: olin (with MFHD note: 852 |z Request at Circulation Desk)
     • Uris: uris (with MFHD note: 852 |z Request at Circulation Desk)
  2. Call number: LC type with qualifier "|k Disk" before call number
  3. Pencil call number, preceded by word "Disk" on small white label and affix label to disk
  4. Send disk to Stacks Collection Management in disk mailing box

• Anchor
  E2 E2

  Disks + Hardcover book
  1. Location:
     • Book--Appropriate stacks location (i.e. fine/olin/uris)
     • Disk--Appropriate Circulation Desk (i.e. Fine Arts/Olin/Uris)
  2. LC call number
  3. MFHD notes:
     • 852 |z Request disc at Circulation Desk
     • Book with accompanying disk:
       • Holdings statement: 1 v. text
       • Holdings statement for supplements: 1 disk
     • Disk with accompanying book/guide:
       • Holdings statement: 1 disk
       • Holdings statement for supplements: 1 guide
  4. Barcode and create item record for book, and if book is accompanying material to disk, use guide in the enum of item record
  5. Do not barcode disk *
  6. Pencil call number, followed by word "Disk" on small white label and affix label to disk
  7. Place disk in disk mailing box and rubber band to book
  8. Physical Processing will process book and send both pieces to Stacks Collection Management
     
     
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  Anchor
  E3 E3

  Disks + Paperback book

1. Location:
   1. Book--Appropriate stacks location
   2. Disk--Appropriate Circulation Desk
2. LC call numberMFHD notes:
   1. 852 |z Request disc at Circulation Desk
      1. Holdings statement: 1 v. text
      2. Holdings statement for supplements: 1 disk
      Disk with accompanying book/guide:
   2. Holdings statement: 1 disk
   3. Holdings statement for supplements: 1 guide
3. Barcode and create item record for book, and if book is accompanying material to disk, use guide in the enum of item record
4. Pencil call number, followed by word "Disk" on small white label and affix label to disk
5. Send book to be stiffened, along with accompanying disk. Make prominent note on location flyer indicating that there is an accompanying disk. Conservation staff will make pocket for disk if the publisher's pocket is not appropriate or of questionable archival quality. 
   

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