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Unit: Receiving and Documents
Date last updated: 03/01 Mar /2023
Date of next review: September 2024
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3a. Separate Shipments: Separate shipments are books or maps which are mailed to us individually. Identify them by container labels which also say: "ITEM: <year><no.>" and "SHIPMENT: "20152023-<no.>-S". (S) Shipping lists for separate shipments arrive in regular depository shipment boxes. Collect packages which will be listed on a separate shipping list on a shelf behind the receiving table until the separate shipping list for these packages is received.
4. Depository Shipping Lists. Shipping lists are numbered consecutively throughout the federal fiscal year (Oct.-Sept.). There are four types: paper (P), microfiche (M), electronic (E) and separate (S). Shipping list numbers (SL#) include year-consecutive number-type (example: 20152023-042-P is the 42nd shipment of paper documents in FY 1523). Information on the shipping list is in three columns: Item no., Classification no., and Title.
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A paper shipment box may contain a Separate 200< 2023< > -S shipping list. These shipping lists list NIMA (National Imagery and Mapping Agency) maps. These separate map shipments are addressed directly to the Map Department and should be received there (if a bag is delivered by Shipping to our table do not open; write Maps on this bag and put on the Maps delivery shelf ). Mail this shipping list in a campus envelope and address to the maps librarian.
5a. Missing Shipping List. You may find publications in a shipping box or bag which are not on any shipping list. This probably means that the shipping list was not included in the container. You will need to obtain a shipping list in order to receive these documents by checking shipping lists in PDF Format on the FDLP Desktop at https://www.fdlp.gov/. Enter the shipping list number, which you can probably guess or ask for the latest shipping list by format.
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7. Item Lister. Item Lister provides an electronic list of all item nos. which are available for depository library selection. Open your web browser and go to https://selections.fdlp.gov/OA_HTML/gpolibItemLister.jsp Select "non-selections", enter our depository library number "0388" and click the "submit" bar. The Item Lister will create a list of all item numbers which our depository 0388 does not select. Match the item nos. which you have not checked off on each shipping list against this list. If the item number appears on the non-selections list, write NO next to the number on the shipping list.
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