Page History

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Unit: Cataloging

Date last reviewed: 03/11/202005 Oct 2022 

Date of next review: March 2021 2023

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General notes

• Types of Computer Disk
• Special Labels (except Music CDs)
• Serials
• Guide/Insert Laid in Jewel Case

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1. Location: cons
2. Call number:
   Disk: LC type with qualifier "Disk" in the Call number prefix.
   Accompanying disk: Label with book call number. Add "Disk" at bottom.
3. Holdings notes for accompanying disks: none
4. Barcoding: Barcode CD-ROM/DVD-ROM (jewel case) and create item record.
   Do not barcode floppy disk.
   Do include accompanying disk in "Pieces" count on item record for book.
5. Marking: Attach self-adhesive label to floppy disk or CD-ROM/DVD-ROM jewel case.
6. Mailing:
   Disk: Put disk (in jewel case or disk mailing box) on the "Rush" shelf in LTS Olin Physical Processing.
   Accompanying disk: Rubber-band disk (in jewel case or disk mailing box) to book and send to Physical Processing or Conservation.

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1. Location:
   Disk: ilr [hote] [jgsm] <no sublocation>
   Unaccompanied disk: Holdings notes (public note): Shelved at ILR circulation desk.
2. Call number:
   Disk: LC type
3. Accompanying material: It is preferred that accompanying CD-ROMs/DVD-ROMs are housed separately, at the Circulation Desk. (Whether CD-ROM/DVD-ROM accompanies book or book is guide to CD-ROM/DVD-ROM, the MFHD note for accompanying disks: 852 |z Accompanying CD-ROM shelved at ILR circulation desk.  Barcode the main piece and the case housing the accompanying CD-ROM(s) which will be shelved at the ILR circulation desk.   
   
   • Holdings statement: 1 v.
   • Holdings statement for supplements: 1 CD-ROM/DVD-ROM
   Or;
   
   • Holdings statement: 1 CD-ROM/DVD-ROM
   • Holdings statement for supplements: 1 guide
4. Holdings note for accompanying disks: Holdings notes (public note): Accompanying CD-ROM shelved at ILR circulation desk.
5. Barcoding: Barcode CD-ROM/DVD-ROM (jewel case). The item record for the disk should have disk(s) in the enumeration field and piece count if applicable. Rubber band book and disk case together and send to Physical Processing. (Barcode 3 1/2" floppy disks in recessed label area on front of disk.)
6. Physical Processing: LTS Olin Physical Processing marks book and CD-ROM/DVD-ROM case, tattle tapes book and CD-ROM/DVD-ROM, writes call number on the CD-ROM/DVD-ROM with indelible ink.

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1. Location: maps
2. Call number:
   Disk: LC type with qualifier "|k Disk" before call in the Call number prefix.
   Accompanying disk: Use book call number. Add "Disk" at bottom.
3. Holdings notes for accompanying disks: none
4. Barcoding: Barcode CD-ROM/DVD-ROM (jewel case) and create item record.
   Item type: nocirc
   Do not barcode floppy disk.
5. Marking: Pencil the call number on the location flyer. Physical Processing staff will mark jewel case with call number, tattle tape CD-ROM/DVD-ROM and write call number the CD-ROM/DVD-ROM with indelible ink, then will send item to Maps Dept.

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1. Location:
   Disk: CD-ROM/DVD-ROM: mus,av (Call Music Library staff for accesion number)
   Floppy disk: mus,pres
   Accompanying disk: Disk and book are in different locations, each with its own holdings record.
2. Call number:
   CD-ROM/DVD-ROM: Accession number (example: |b mus,av |h CD-ROM 1)
   Floppy disk: Accession number (example: |b mus,av |h Disk 1)
   (Call Music Library to get accession number)
   Pencil under call number in book: Accompanying CD-ROM/DVD-ROM available in Sound Recordings under CD-ROM/DVD-ROM 1
3. Holdings notes for accompanying disks:
   MFHD Holdings for disk: 852 |z Holdings notes (public): Accompanying text in stacks
   MFHD Holdings for book with floppy: 852 |z : Holdings notes (public): Accompanying disc stored in Reserve
   MFHD Holdings for book with CD: 852 |z : Holdings notes (public): Accompanying disc stored in Sound
   Recordings
4. Barcoding: Do not barcode disks.
5. Marking: Do not label disks. Include card with call number and Voyager bib ID number.
6. Mailing: Send disk and card to LTS Olin Physical Processing. Put floppy disk in a CD mailing box.

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1. Call number:
   Disk: LC type with qualifier "|k Disk" before call in the Call number prefix.
2. MFHD Holdings notes:
   852 |z Holdings notes (public): Available in Electronic Text Center
   Holdings statement for supplements: 1 guide (when appropriate)
3. Barcoding: Barcode CD-ROM/DVD-ROM (jewel case), create item record, and set Item Type to "nocirc". If accompanied by a guide or supplementary print materials, barcode that separately, create item record and set Item Type to "nocirc".
4. Marking:
   CD-ROM/DVD-ROM: Write the call number on a scrap card or flyer, making sure that the Voyager holdings ID number is indicated on flyer or scrap card.
   Permanent label will be created by Physical Processing.
   Floppy disk: Attach self-adhesive label to disk.
   Physical Processing marks jewel case (and guide) with call number, tattle tapes CD-ROM/DVD-ROM and writes call number on CD-ROM/DVD-ROM with indelible ink.
5. Mailing: Put disk (in jewel case or disk mailing box) and guide, when appropriate, on "Rush" truck in Physical Processing. Rubber band pieces together.

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1. Call number:
   LC type with no qualifying "Disk" or "Guide" on any pieces
2. MFHD notes:
   When the CD-ROM/DVD-ROM reproduces the content of the print, create 2 Holdings records:

   First Holdings:
   852|b Location: olin,ref
   Holdings statement: 1 v.
   Holdings statement for supplements: 1 CD-ROM/DVD-ROM |z<Ask at Circulation Desk>
   Second Holdings:
   852|b Location: olin

   When the CD-ROM/DVD-ROM supplements the content of the print

   852|b Location: olin,ref
   Holdings statement: 1 v.
   Holdings statement for supplements: 1 CD-ROM/DVD-ROM <In pocket of text>
   

   Note: In some cases, an individual selector may elect to have the accompanying CD-ROM/DVD-ROM cataloged for the Electronic Text Center rather than being housed in the text pocket. In that case, the CD-ROM/DVD-ROM would be handled as above. Selectors should have noted the ETC location on the flyer.

3. Barcoding:
   When the CD-ROM/DVD-ROM reproduces the content of the print, create item records for both pieces (Barcode jewel case of CD-ROM/DVD-ROM)
   When the CD-ROM/DVD-ROM supplements the content of the print, create one item record and record pieces count
4. Marking:
   Physical Processing marks and tattle tapes all pieces, and writes call number on CD with indelible ink.
5. Mailing: In most cases, the CD-ROM/DVD-ROM will be put in a pocket of the print volume. If it is necessary to send CD-ROM/DVD-ROM(s) in a separate container, keep pieces together.

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1. Location:
   Disk: math <no sublocations>
   Accompanying disk: Location given in MFHD 852 |za holdings public note.
2. Call number:
   Disk: LC type with qualifier "|k Disk" before call in the Call number prefix.
   Accompanying disk: Use book call number. Add "Disk" at bottom.
3. Holdings notes for all disks:
   MFHD 852 |z Holdings notes (public):  Request disc at Circulation Desk.
4. Barcoding: Barcode CD-ROM/DVD-ROM (jewel case) if supplied by publisher. Otherwise send to library in disk mailing box and they will supply jewel case with barcode. Do not barcode floppy disk. Do not include accompanying disk in "Pieces" count on item record for book. Math library will supply and barcode permanent containers for floppy disks.
5. Marking: Attach self-adhesive label to floppy disk or CD-ROM/DVD-ROM jewel case.
6. Mailing: Put disk (in jewel case or disk mailing box) on the departmental shelf. Do not send accompanying disk with book to Physical Processing or Conservation.

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1. Location: uris,ref
2. Call number:
   LC type with no qualifying "Disk" or "Guide" on any pieces
3. MFHD Holdings note for accompanying disks:
   852|b Location: uris,ref
   Holdings statement: 1 v.
   Holdings statement for supplements: 1 CD-ROM/DVD-ROM
4. Barcoding: Create one item record and record pieces count. Set Item Type to "nocirc".
5. Marking: Physical Processing staff marks and tattle tapes all pieces, and writes call number on CD-ROM/DVD-ROM with indelible ink.
6. Mailing:
   Should the disk not arrive already housed in the print volume, put disk in protective envelope on "Rush" shelf in Physical Processing. Keep pieces together.

1. Location:
   vet
   852 |k Disk Disk in the Call number prefix  (Vet Lib staff will handle |z)
   
2. Call number:
   Disk: LC type
   Accompanying disk: Use book call number. Add "Disk" at end of call number.
3. Barcoding: Barcode CD-ROM/DVD-ROM (jewel case). Barcode 3 1/2" floppy disks in recessed
   label area on front of disk.

   
   Accompanying material: When there is accompanying material or when a disk accompanies a book, barcode main piece and change piece count accordingly. Vet staff will handle how to house additional pieces and create |z notes in Voyager to accommodate their decision.

4. Marking: Attach self-adhesive label to CD-ROM/DVD-ROM (jewel case) or floppy disk.
5. End processing:
   Disk:  Cataloger sends item to Physical Processing staff who mark and tattle tape all pieces, and write call number on CD-ROM/DVD-ROM with indelible ink.

   
   Accompanying disk: Rubber band disk to book and send to Physical Processing or Conservation.