Scope: Receive truck from the Shipping Room:Check cage, then get truck with the oldest date, asking (Shipping Room staff to open cage for accessmy deliver packages to the front Acquisitions bar too).
Contact: Lisa Maybury
Unit: Monographs Receiving
Date last updated: 08/0311/20202022
Date of next review: August 20212023
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BEFORE PLACING BOOKS ON THE SHELVES:
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* EDI vendors will have EDI slips with the voucher number on it.
Write the voucher # on the upper right hand corner of the total page and place the Place the slip with the invoice in the stack of books.
After receiving the books and paying the invoice this EDI slip should can be tossed (they are no longer stapled to the invoice per request from Accounting).
* Check the books against the invoice and verify everything was received that should have
been. Put the books in the order they are listed on the invoice.
* The information sheet needs to be date stamped and initialed. The amount of stacks or
books [i.e. 2 stacks] or [i.e. 3 books]. Type of order [i.e. Firm /or Standing Order] & whether
or not it's an EDI invoice.
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The Approval Coordinator handles ALL approvals with the exception of "specialized
languages"-see below. These books should not come on the receiving truck but occasionally
they willdo. If they do, direct them to the Approvals Coordinator with on the shipping label or
invoice. (These will be labeled with Approval Plan or Blanket Order). Watch especially for the
following vendors:
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Lastly, when putting these on the appropriate shelf be sure they are in date order (oldest being
on the left hand side of the shelf). Shift to the left when needed.
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