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Unit: Monographs Receiving
Date last reviewed: 06 08/29311/20212022
Date of next review: August 20212023
Due to accelerated efforts to get material into patron hands more quickly, and to discover different and more innovative ways of ordering, resulting in the increased usage of procurement cards, prepayments have become an effective way of doing business.
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Identification at Point of Order
Identification after Order is Sent to Vendor
Processing Prepayment
Processing Prepayment Using a Procurement Card
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Anchor A A. Identification at Point of Order:
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4. In the purchase order (or the header as we refer to it) you will "Add note" Prepayment enclosed.
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BB. Identification after Order is Sent to Vendor:
In response to our order, you will receive an e-mail or phone call notifying us that prepayment is necessary or you will receive a proforma invoice by fax or mail.
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Anchor C C. Processing Prepayment (non-P-card)
1. Follow normal procedure for paying an invoice. In the "Item details" accordion in the "Internal note" box type "PREPAID"
Anchor
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D. Processing Prepayment Using a Procurement Card
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