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- Display Instance record. Verify that record matches book. If the title is lost or missing, see special instructions below.
- If the title is a serial, check for and report an open purchase order.
- Display relevant item records:
For single-part monographs, delete item record . (Procedure #135)
- For multipart monographs and serials, note item statuses and Enum/Chron information, then delete item record(s) (Procedure #135) .
- Any withdrawn item that is older than 6 months will be batch deleted by Batch processing periodically. <--(Double-check with Batch Processing)
- Display relevant Holdings record:
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- At the top of the Holdings, record, check the box to SUPPRESS FROM DISCOVERY.
- In the Holdings Notes, enter the transaction data for the withdrawal, using the format date:yyyymmdd ttype:w userid:[netid] ploc:lts
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Note: the macro that will enter the above information is: ,,w (with the cursor in the Note field).
c. For multipart items, record the number of pieces withdrawn by adding "pcs: " to the end of the note, followed by the number of pieces withdrawn
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:
d.
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In a separate Holdings Note, with Note Type: Note, enter "WITHDRAWN", and a short note stating the reason (e.g. damaged, deselected, etc.)
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Note: the macro that will enter the above information is: ,,w (with the cursor in the Note field).
EXAMPLES of WITHDRAWN Notes/Reasons for withdrawal in HOLDINGS NOTES:
- WITHDRAWN (LOST), 8/21/00 abc
- WITHDRAWN (DAMAGED), 8/21/00 abc
- WITHDRAWN (DESELECTED), 8/6/00 abc
- WITHDRAWN (REPLACED BY PRESERVATION PHOTOCOPY), 9/24/00 abc
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