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Scope:  These are the policies that LTS RMC staff follow when cataloging printed published materials individually.

Contact: Margaret Nichols  

Unit: Cataloging & Metadata Services

Date last updated: June 2021 July 2022

Date of next review: May 20222023

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Choice of rules: RDA or DCRM(B)
PCC Contribution
Authority Work
Notes

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For monographs which require original cataloging, we apply DCRM(B) for pre-1800 European and pre-1821 American imprints. For all modern books or serials requiring original cataloging, we apply RDA. For sound recordings, we apply AACR2, subject to the guidance of the Music Cataloging Coordinator.

For copy cataloging, leave the existing cataloging as is, except:

• update the encoding cataloging level to full (Encoding level: blank), if it's less than full (Encoding level 4, 7, or u, for example)
  
• update access points to their preferred forms, and create authority records if needed
• correct any errors in the record
• add special files fields as appropriate (see LTS Procedure #89)
  
• add copy-specific notes in the holdings record, especially if our copy lacks anything (example: "Imperfect: lacks title page").
  

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• copy cataloging
• recon records
• records with some access points not covered by authority records, such as a 650 _4, tracings for former owners who don't have authority records, etc.
  
  

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Provenance--routinely. This goes in a public provenance note Holdings note (Note type: Note) on the holdings record ("Provenance: [name] (nature of ownership mark, e.g. bookplate, stamp, or signature).") The name of the inscriber, former owner, etc. is also traced in a 7xx field on the bib record, with the appropriate relationship designator in $e at the end (former owner, signer, etc.). For relator terms (7xx $e) to choose from, see the term sequence in the MARC Code List for Relators.

Example:

Holdings record: 852 0_ $b rmc,hsci $k Boyle $h QC27 $i .B79 1662 $z note (Note type: Note): Provenance: Franz Sondheimer (bookplate).

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In paper wrappers--routinely; this note goes in a public Holdings note (Note type: Note) on the holdings record.

With dust jacket--routinely; this note goes in a public Holdings note (Note type: Note) on the holdings record.

Prize book--routinely; this note goes in a public Holdings note (Note type: Note) on the holdings record. Describe the nature of the prize, who presented it, and to whom it was given. Also, on the bib record, add the RBMS Controlled Vocabularies term "Prize books" (from the Provenance Evidence thesaurus).

Example:

Holdings record: 852 0 $b rmc,hsci $k History of Science $t 2 ‡h QE26.L98 ‡i E3 1865 $z note: Provenance: Presented by the Council of Kings College London to John Ashton Coombs, as a prize for chemistry.

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710 2_ King's College London, $e former owner. $5 NIC

Binding--if artistically significant or signed. If binder is known, trace him/her in a 700 field with $e binder $5 NIC at the end. 

Anything wanting--routinely. This goes in an 852 $z note a public Holdings note (Note type: Note) on the holdings record ("Imperfect: ...")

Provenance--routinely. See description in previous section above.

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