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Scope: This document provides guidelines for LTS Olin staff for the processing of material with copy that is not eligible for fastcat treatment.

Contact:   Cynthia Pike RichLaura Daniels

Unit: Copy Cataloging and Inputting

Date reviewed: 02/28/2019 May 2022

Date of next review: March 20202023

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In pursuit of quality control and specifically what information on bibliographic records must be correct, the chart below is a concise guideline.  Patron accessibility and the avoidance of duplication are the primary focus.   

• Fixed fields should be accurate.The encoding level in the Leader and stat codes need to be correct for accurate processing to occur, e.g. upload to OCLC.
• Local authority validation is not necessary.
• Watch for series statements that are actually multivol. titles.
• 6XX’s should not be added unless it is a two check recordyou are deriving from an existing record (e.g. earlier edition).  All others aside from fiction should be passed on to original catalogerstreated as original cataloging.
  
• Unless something looks obviously wrong or suspicious, don’t over think it.
• In short, all information on the record must be accurately transcribed and describe the resource.

This chart reflects the fields necessary for patron access and avoidance of duplicate items.   Unwarranted fields should not be added Do not delete or change fields that are not incorrect. If in doubt, ask.