CUL Conservation supports the exhibition program of the Division of Rare and Manuscripts Collections, including loans. This document describes the established workflow and tasks necessary to facilitate the loan of RMC collections to other Cornell University Library units and Cornell University departments. (see: RMC exhibition and loan documentation for their procedures; see Conservation Workplan: External Loans for the HFJ Museum)
Conservation Contact: Michele Hamill, Head Conservator
Person | Department | Role |
|---|---|---|
Michele Hamill(Head Conservator) | Conservation/DCS | Coordinate loan support; review loan request/facilities report if available; assess paper/photo/artifacts for condition, stabilization/treatment needs, mount and environmentneeds; consult with RMC and borrowing unit/department; conduct stabilization/treatment; pack for transport if needed |
Trina Parks (Conservator for Rare and Distinctive Collections) | Conservation/DCS | Review loan request/facilities report for bound materials;assess bound materials for condition, stabilization/treatment needs, mount and environment needs; conduct stabilization/treatment; consultation; pack for transport |
Conservation Lab staff | Conservation/DCS | As assigned: may conduct stabilization/treatment; construct custom enclosures; pack for transport |
Rhea Garen (Imaging and Scanning Lab Manager) | DCAPS/DCS | Coordinateloan-related digitization; image rare materials; create facsimiles (electronic files and printed) |
Simon Ingall (Visual Resources Collections Coordinator) | DCAPS/DCS | Image rare materials |
Kate Carlin (Exhibitions & Public Services Assistant) | RMC | Coordinate with curators and facilitate communication between borrowing unit/department; schedule Conservation review; track and route items to Conservation and imaging labs; assist with loan pick-up/return as needed |
CUL staff/curators | RMC | Communicate with the borrowing unit/department; ensure all relevant information is provided; verify items requested and conduct a preliminary review of any vulnerabilities or restrictions; forward facilities report (if available) to Conservation and request a physical review of materials; if loan request moves forward, ensure loan forms are completed, including any instructions for transport and display and valuations for insurance purposes |
Connie Finnerty (Administrative Manager) | RMC | Coordinateas needed for pick-up and drop-off at CUL loading dock; maintain records of loans |