Page History

Scope:  The following guidelines are to provide the LTS searcher/cataloger with an explanation of the workflow of CJK materials, for creating and maintaining CJK records both in OCLC in OCLC and VoyagerFOLIO.

Contact: Laura Daniels

Unit: Cataloging

Date last updated: 19 Jan 2021 11 Mar 2022 

Date of next review: January 20222023

...

Criteria for an item to be processed as CJK
What to do if you have a CJK book in hand     
         For Departmental Libraries
         For LTS Olin staff
MARC information in OCLC Connexion
To Create CJK record in Voyager Creating CJK records
Receiving
Cataloging
Maintenance of CJK records

...

• Anchor
  B1 B1

  For Departmental Libraries
  Search in OCLC WorldCat. If full copy is found (and the language of cataloging is English (i.e. 040 |b eng) with an 066 field, subfield c $1, make updates as needed in OCLC, import the record, and complete the cataloging (adding 948s, holdings, and item data) in in FOLIO Voyager. Do not strip the 066 no or 880 fields from CJK records.  If If no usable record is found, send the item to Olin Library receiving unit for processing. If the item already has a Voyager record in FOLIO, print out the record to accompany the book before distributing for CJK processing.  

• Anchor
  B2 B2

  For Olin LTS Staff
  If an item is discovered to be CJK on receipt, or a CJK item is received as a gift, the item should be processed by CJK receiving staff. If the item already has a Voyager record in FOLIO, send a printout to accompany the book before distributing to CJK staff.
  
  

...

• Logon to OCLC
• Navigate to the HELP menu
• Click on Client help, then International Cataloging
• Choose Chinese, Japanese and Korean (CJK) scripts.
  
  

...

Create CJK record in Voyagerrecords are not created directly in FOLIO.

• Search in WorldCatOCLC. If exact match is found, pass import record to Voyagerinto FOLIO.  
• Use the CJK template in Voyager to create If no record is found, a new bib record.

Record -> New -> Bibliographic ->Double click on CJK.TEM

• record needs to be created or derived in OCLC.

...

• If the item has a fastcattable record in VoyagerFOLIO, complete the processing.
• If the item requires further searching, search in WorldCat OCLC and import new record to Voyager FOLIO as appropriate.  
• If no matching record is found, route to the appropriate cataloging team or member according to Receiving guidelines.
  
  

...

CUL's database of record is VoyagerFOLIO, but any changes that improve access in general to the MARC data other than local fields (856, 9xx) should be made to the in OCLC master record, following national standards. If in doubt about making changes to a master record in OCLC, consult a cataloging supervisor.

Handling CJK records in Voyager CatalogingFOLIO:

• Fastcatting: the 066 field subfield c $1 and the 880 fields are essential fields in a CJK record.
• If a record's language of cataloging is not English, do not use the record. (For example, 040 field subfield b chi, jpn or kor; fields 300 or non-quoted notes in 5xx fields are not in English.) Derive and create a new, English language record in OCLC.
• Please consult OCLC: Navigate to Help, then Tutorial, then search OCLC tutorial for Bibliographic Formats and Standards, in Chapter 3, “Special Cataloging Guidelines.

...

All copy and volume information is information is updated in Voyager onlyFOLIO. Corrections and bibliographic updates that apply to all copies of the resource will be made to the OCLC master record.

For RDA practice, applied to CJK cataloging, please consult: http://rdaandcjkworkshop.pbworks.com/w/page/49260024/Home

Also consult:

Creating/Updating FOLIO Inventory: Holdings Records (Voyager)

VoyagerFOLIO/OCLC Relationships (LTS procedure #154a)

Inputting For Print Monographs (LTS procedure #4a)

CMS OCLC Training Materials from 2019

...