Scope: This procedure consists of step-by-step instructions for various Holdings maintenance tasks normally performed by Database Quality Unit (DBQ) staff and students.
Contact: Barb Tarbox Pedro Arroyo
Unit: Database Quality
Date last reviewed: 04 10/0120/20192021
Date of next review: October 20192022
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Call Number Corrections
Location Corrections
Oversize Corrections
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- Search book by title, call # or barcode.
- Verify that the Instance record matches the book, and that the barcode matches the one on the book,
- If they do not match, return book to the DBQ unit supervisor.
- If they do not match, return book to the DBQ unit supervisor.
- If the Instance matches, click on Actions → View Holdings, then Actions -->Edit.
- Make changes to the Call number field as indicated in the note in the book. For correct format, see call number examples .
- In the Holdings Notes section, add a Transaction Note for POST-CAT maintenance (,,mc).
- Save and Close the Holdings.
- Open the Item record. Make sure that the call number and copy numbers match the newly-revised ones from the Holdings record..
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To change a location on a mismarked mis-marked book, check the explanatory note inserted in the book, then do the following:
1. Update the Voyager FOLIO Record:
- Search book by title, call # or barcode.
- Verify that the BIB record matches Instance record and barcode in the Item record match the book. If it does one or both do not match, return book to DBQ unit supervisor.
Display - In the MFHD record.
- Verify that the MFHD record matches the book.
- Display item record.
- Verify barcode number in item record matches barcode number in book. If it does not match, return book to DBQ unit supervisor.
- Change Holdings record, change the location code in the 852 Permanent location field, as indicated in the note in the book.
- Save the MFHD record to the database.
- In the Holdings Notes, add a Transaction Data-type note for post-cat maintenance (,,mc).
- Save and Close HoldingsDIsplay the item record.
- In the "Perm Loc" boxItem record, change the old location to Permanent Location field so that it matches the new location .
Save in the item Holdings recordto the database. - Display the BIB record.
- Set cursor to the end of the last variable field and type ,,mc to insert statistics code.
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- Save and close the item record.Save the BIB record to the database.
2. Update the Book:
- On the inside cover of the book and/or on the reverse side of the title page, change the old location to the new location, using the appropriate spine label designation.
- Cross out the call number on the book's label.
- Insert a location flyer in items destined processed for unit libraries.
- Place book on the Hard Cover physical processing truck processing truck in the Catalog Dept. to be remarked, or directly on the typing table in the Physical Processing unit.
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C. Oversize Corrections Anchor C C
To add, remove, or correct an oversize symbol on a mismarked book, check the explanatory note inserted in the book, then do the following:
Update the Voyager FOLIO Record:
Search book by title, call # or barcode.
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