Scope: This procedure contains instructions for deleting authority, bibliographic, holdings, and item records from VoyagerFOLIO, as well as for deleting Cornell holdings from OCLC WorldCat. Only staff with the appropriate authorizations will be able to delete records.
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Unit: Post Cataloging Services
Date last updated: 07/09/2019
Date of next review: November 2020 2021
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3. For more information, see the NACO Guidelines.
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Bibliographic RecordsAnchor B B
A. General ConsiderationsAnchor B1 B1
1. Records cataloged in Voyager FOLIO have been exported to OCLC and our bibliographic (“COO”) holdings must be deleted from WorldCat whenever the Voyager BIB FOLIO Instance record is deleted or suppressed from the OPACpublic catalog.
2. Deleting our bibliographic holdings from WorldCat will be done automatically overnight under either of 2 conditions.
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3. Our OCLC holdings will not be deleted overnight when more than one unsuppressed Voyager FOLIO bib has the same OCLC master number.
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If you get the message Unable to delete holdings record. PO must be deleted first, then you add a |x note "Unable to delete, PO attached" to the 852 field.
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Item RecordsAnchor D D
1. If you want to delete a bibliographic record from Voyager, you must delete its associated item record(s) first, then its MFHDs, then the BIB record. Voyager will not let you delete an item record that has circulation transactions pending against it, such as a record for a title that is charged out to a patron through the Circulation module. Deleted records stay in the system, even though we can't view them.
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Click on YES to confirm the deletion.
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Deleting COO Holdings from OCLCAnchor E E
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Records cataloged in Voyager have been exported to OCLC and our bibliographic (COO) holdings must be deleted from WorldCat whenever the Voyager BIB record is deleted or suppressed from the OPAC. (Exception: When the OCLC master number in Voyager is present in multiple Voyager bibs then do not remove our holdings from OCLC.)Generally speaking it's better when the automated process does the removal since it does a check for multiple instance of OCLC master numbers in Voyager.
2. Deleting Holdings from WorldCat ManuallyAnchor E2 E2
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For more information, see Delete Holdings on the OCLC Help menu.