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Administrative/ biographical history : (optimal, if applicable. ): Briefly describe enough of the creator's life history, or enough of the administrative history of the organization that created the collection, to help convey the nature and significance of the collection.
Scope and content: Describe the predominant forms of material in the collection, the nature and subject matter of the material, and major correspondents or other agents who created the material. Note: If the collection is incomplete for reasons other than appraisal decisions, describe the gaps here (DACS 3.1.5).Anchor C C
Organization/arrangement: Describe the aggregations within the collection and their relationships, if applicable (DACS 3.2.2).
Example:
Organized into 3 series: Manuscripts, correspondence, and photographs. Arrangement: Manuscripts, photographs, and outgoing correspondence are in chronological order. Incoming correspondence is in alphabetical order by correspondent.
Agents
Record the name of the collection's creator and the name of the source (donor, seller, etc.) as agents. Give the names in the form of access points (generally last name first, unless the person has a single word or a phrase for a name, such as Cher or Grandmaster Caz). Look up names in OCLC to find the authorized form, and use that form, if there is one. Additional agents may include other people associated with the collection, such as a correspondent, co-author, translator, editor, collector, etc.
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Conditions governing access: RMC uses this field only when access is restricted.Anchor D D
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Some letters are illegible due to water damage.Anchor
Examples:
Correspondence from 1980 onward is on floppy disks, double sided, double density.
System requirements: Windows 95/NT; sound card; color monitor.
BetaMax.
Numerical data is recorded in an Access database.
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Conditions governing use (required if applicable), e.g. restrictions on reproduction due to copyright (DACS 4.4.6, 4.4.8-9)Anchor F F
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Language(s) and script(s) of the material Now that it has implemented (in local practice, sometimes required): In ArchivesSpace, RMC requires a note on the language of the material only if the collection material is in more than one language; otherwise it treats mention of the language as optional. You may also note the alphabet or script used (such as Cyrillic, Fraktur, etc.), if noteworthy. "Script" refers to a specific script or hand (such as Gothic script, or Secretary hand), not the quality or general characteristics of the handwriting such as the use of cursive vs. block letters or the like.Anchor G G
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Early (16th-century) documents are in Secretary hand.
Subjects Other fields we routinely use: Add subject headings and/or form/genre terms to the resource record in ArchivesSpace as appropriate. Use authorized Library of Congress Subject Headings. RMC generally uses the Art and Architecture Thesaurus as the source of its form/genre terms.
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