Scope: This is the procedure that RMC staff use in those rare cases when they have to create an accession number for a bound manuscript or an archival other manuscript item that is not being accessioned in ArchivesSpace (such as a folder in collection 6532, Medieval manuscript fragments). We assign a number to each new accession. The In FOLIO, the accession number goes in 541 $e a Holdings note on the Voyager holdings record in Inventory, and is used to help track accessions for the purpose of compiling annual statistics.
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Unit: RMC
Date last reviewed:
Date of next review: August 20202021
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Here is where and how to input the accession number:
In the holdings record, go down to Holdings Notes. Fill in:
Note type: Note
Note: (input accession number, without parentheses)
Staff only: (click on this box)
Click on Save and close at the lower right.
Here is how to construct an accession number:
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To determine what number to use for the last part of the accession number, see the "Mss accession numbers" or "Arch accession numbers" spreadsheet in the online Accession Book. Use the next number in sequence, and record it in the spreadsheet, along with the collection number.
Examples:
M191M211-03-006 for a bound manuscript accessioned in March of 20192021; the "Mss accession numbers" spreadsheet in RMC's online Accession Book shows that the previous accession was M191M211-03-005
A192A202-10-001 for the first archival (University Archives) item to be accessioned outside of ArchivesSpace in October 20192020
Be sure to record the accession, and the accession number, in the online Accession Book on RMC's department X: drive.