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Unit: Receiving & Government Documents
Date last reviewedupdated: 11/53/20192020
Date of next review: November 20202021
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Retrieving Data Files from Marcive Server
Running Monthly Loads
Retrieving Problem Data Files
Manual Cleanup of Problem Data Files
Recording Statistics
Running Cleanup Program
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D. Manual Cleanup of Problem Data Files (New and or Existing) Anchor D D
1. The file discard-pre.mrc contains the MARC records with item numbers in the 074 field that Mann Library requested be excluded from the monthly update loads. Review this file, look for any Census publications, and load them manually as appropriate. Ignore all others.2. The file MITCN contains the There will be at files named MSCO2 which contain the MARC records that were discarded because they are serial records with no clear match in the 010 (LCCN) or 035 (OCLC number) field on an existing record in Voyager. Review each of these to see whether there was a record in Voyager for the same title that simply lacked the LCCN or OCLC number, or whether there was a conflicting OCLC number, or whether the record is new. Merge all records that need to be merged and add as new as when appropriate. Create a holdings record using the Marcive holdings template and update this as appropriate.
or
3. The file MARCIVE has the MARC records where there is a conflict between the 008/06 values in the incoming record and the one already in Voyager. If the incoming record has a value of c [currently published] and the record in Voyager has a value of d [ceased] these records need to be manually resolved. This usually happens because the OCLC number or LCCN has matched on multiple records within the Voyager database.
42. The file mixed bib contains a list of Voyager bib IDs for the records where the incoming record contained multiple locations of different formats (i.e. print, microform or electronic) to make sure that there are not separate records for the different formats holdings to be relinked.
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