Page History

...

Unit: Cataloging

Date last reviewed: 0803/2011/20192020

Date of next review: March 2020  2021

...

General notes

• Types of Computer Disk
• Special Labels (except Music CDs)
• Serials
• Guide/Insert Laid in Jewel Case

...

1. Location: [original loc],anx
2. Call number:
   Follow instructions for original library location. Add "Disk" to enumeration in item record for disk.
3. Barcoding:
   Barcode both the main piece and the CD-ROM/DVD-ROM jewel case and create individual item records.
4. Marking:
   Pencil the call number for the disk on the location flyer or scrap card. Rubber-band disk (in jewel case) to book and send to LTS Physical Processing or Conservation.
5. Physical Processing staff will mark jewel case with call number, tattle tape CD-ROM/DVD-ROM and write call number on inner ring of the CD-ROM/DVD-ROM with indelible ink.

...

1. Location:
   Disk: ilr [hote] [jgsm] <no sublocation>
   Unaccompanied disk: 852 |z Shelved at ILR circulation desk.
2. Call number:
   Disk: LC type
3. Accompanying material: It is preferred that accompanying CD-ROMs/DVD-ROMs are housed separately, at the Circulation Desk. (Whether CD-ROM/DVD-ROM accompanies book or book is guide to CD-ROM/DVD-ROM, the MFHD note for accompanying disks: 852 |z Accompanying CD-ROM shelved at ILR circulation desk.  Barcode the main piece and the case housing the accompanying CD-ROM(s) which will be shelved at the ILR circulation desk.   
   
   • 866 1 v.
   • 867 1 CD-ROM/DVD-ROM
   Or;
   
   • 866 1 CD-ROM/DVD-ROM
   • 867 1 guide
4. MFHD note for accompanying disks: 852 |z Accompanying CD-ROM shelved at ILR circulation desk.
5. Barcoding: Barcode CD-ROM/DVD-ROM (jewel case). The item record for the disk should have disk(s) in the enumeration field and piece count if applicable. Rubber band book and disk case together and send to Physical Processing. (Barcode 3 1/2" floppy disks in recessed label area on front of disk.)
6. Physical Processing: LTS Olin Physical Processing marks book and CD-ROM/DVD-ROM case, tattle tapes book and CD-ROM/DVD-ROM, writes call number on inner ring of the CD-ROM/DVD-ROM with indelible ink.

...

1. Location: mann, orni
2. Call number:
   Disk: LC type with qualifier "|k Disk" before call number.
   Accompanying disk: Use book call number. Add "Disk" at bottom.
3. Accompanying material: (whether CD-ROM/DVD-ROM accompanies book or book is guide to CD, the disk will be put into a pocket of the book when possible. Otherwise, barcode main piece and send materials to the attention of Mann processing staff)
   
   • 866 1 v.
   • 867 1 CD-ROM/DVD-ROM |z <in pocket of text>
   Or;
   
   • 866 1 CD-ROM/DVD-ROM |z <in pocket of guide> 
   • 867 1 guide
   Barcoding: Barcode CD-ROM/DVD-ROM (do not use jewel case–use black plastic DVD case). 
   When CD-ROM/DVD-ROM is main piece, PLACE single barcode on upper right corner inside container  (do not use jewel case–use black plastic DVD case). 
   When there is accompanying material or when a disk accompanies a book, barcode main piece and include piece count
4. Physical Processing: LTS Olin Physical Processing marks book, tattle tapes book and CD-ROM/DVD-ROM, writes call number on inner ring of the CD-ROM/DVD-ROM with indelible ink, uses existing pocket if appropriate or applies new one when none IS provided or existing pocket is of questionable archival quality.

...

1. Location: maps
2. Call number:
   Disk: LC type with qualifier "|k Disk" before call number.
   Accompanying disk: Use book call number. Add "Disk" at bottom.
3. Holdings notes for accompanying disks: none
4. Barcoding: Barcode CD-ROM/DVD-ROM (jewel case) and create item record.
   Item type: nocirc
   Do not barcode floppy disk.
5. Marking: Pencil the call number on the location flyer. Physical Processing staff will mark jewel case with call number, tattle tape CD-ROM/DVD-ROM and write call number on inner ring of the CD-ROM/DVD-ROM with indelible ink, then will send item to Maps Dept.

...

The processing of CD-ROMs and DVD-ROMs outlined below is solely the domain of the music cataloger. **Do not catalog them. Do not process them.** Instead, place any such items on the “Original” cart and they will be forwarded to the music cataloger.

...

1. Location:
   vet
   852 |k Disk  (Vet Lib staff will handle |z)
   
2. Call number:
   Disk: LC type
   Accomp. Accompanying disk: Use book call number. Add "Disk" at end of call number.
3. Barcoding: Barcode CD-ROM/DVD-ROM (jewel case). Barcode 3 1/2" floppy disks in recessed
   label area on front of disk.

   
   Accompanying material: When there is accompanying material or when a disk accompanies a book, barcode main piece and change piece count accordingly. Vet staff will handle how to house additional pieces and create |z notes in Voyager to accomodate accommodate their decision.

4. Marking: Attach self-adhesive label to CD-ROM/DVD-ROM (jewel case) or floppy disk.
5. End processing:
   Disk:  Cataloger sends item to Physical Processing staff who mark and tattle tape all pieces, and write call number on CD-ROM/DVD-ROM with indelible ink.

   
   Accompanying disk: Rubber band disk to book and send to Physical Processing or Conservation.