Scope: These are the edits that Cataloging & Metadata Services or RMC staff routinely make when updating the catalog record for a single manuscript or archival collection. Note: For an archival collection, RMC staff make updates to the record in ArchivesSpace. The updates are then added automatically to the catalog record for the collection in Voyager and OCLC.The procedure below applies only to single manuscripts not included in ArchivesSpace.
Contact: Margaret Nichols
Unit: Cataloging & Metadata Services or RMC
Date last reviewed: 0501/2313/20192020
Date of next review: January 20202021
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Note: You need not update APPM records (040 $e appm) to DACS.
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510 field: Delete entire field if it says: 510 3_ $a Described in REPORT OF THE CURATOR AND ARCHIVIST, [date]
Routine Edits
245 field
Incorporate the creator's name, if there is one, into the beginning of the title.
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Add first indicator 1 [zero] for an organization or other corporate body person or family
506 field
Add first indicator 1. Check to see whether the access restriction on the collection has expired. If it has, delete the restriction field. If it hasn't, add first indicator 1 to bring the coding up to date.
561 field
Add first indicator 1
541 field
Move this field to the holdings record. Add first indicator 1
655 field
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