Scope: This procedure gives bare-bones instructions for cataloging a single manuscript according to the standard Descriptive Cataloging of Rare Materials (Manuscripts), aka DCRM(MSS), whose text is available at http://rbms.info/dcrm/dcrmmss . This procedure assumes that the bib record will be created in OCLC, while the holdings and item records will be created in Voyager.
Contact: Margaret Nichols
Unit: RMC
Date last updated: 0501/2313/20192020
Date of next review: October 2020
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Bib Level: m (for individual item) or c (for collection) [NB: OCLC accepts only c if the type of record is p]
Encoding: [blank] I (full)
Type of Control: a
Cataloging form: a
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Anchor B B
B. Variable fields [ _ used to denote blank indicators; bolded fields are required if applicable]
| B | |
| B |
040 __ NIC COO $b eng $c NIC COO $e dcrmmss
099 _9 Collection number--required by RMC
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300 __ Extent [usually in cubic feet or number of items; do not use abbreviations] : $b illustrations [if significant] ; $c dimensions [height x width in cm]. $b and $c are optional, but RMC always uses $a, and generally also $c.
545 0_ Biographical/Historical Note [first indicator 0 for a person, 1 for an organization]
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$d Accession date , e.g. 2017-02-15;do use YYYY-MM-DD format for date
$e Accession number : (for a new accession, ): see LTS Procedure #80, Accession Numbers, on how to construct one
$h Purchase price
$n Extent, e.g. 0. 2
$o Extent units of measurement, e.g. cubic feetitems
$3 Type of material, e.g. manuscript, galley proofs, etc.
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$8 Field link and sequence number, beginning with 1.2\a for the first 583 field, if you have used 1.1\a for the first 541 field; for details, see Procedure 91, Details on Fields used in Manuscript Cataloging
$a Action, e.g. Accessioned, or ProcessedCataloged
$c Date of action taken, or of future action to be taken, e.g. 2018-01-31;do use YYYY-MM-DD format for date
$i Method, e.g. Picked up for a collection recently received, or Addition for an addition to an existing collection
$k Agent [Last name, First name]
$x Non-public note
$3 Type of material, e.g. manuscriptsmanuscript, photographsgalley proofs, etc.
852 8_ Call number: $b rmc $k Archives $h collection number $m size designation (if other than "regular")
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