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Occasionally, a student's thesis will have an embargo attached to it. It could be a copyright planned publication or patent hold, or even just an author request hold. Information regrading Information on the hold arrives via an email notification from the Graduate School, (or the ETD Chairperson), to the Thesis Coordinator. When this happenspatent hold is included in the ProQuest metadata, and the Thesis Coordinator verifies that all requested patent holds are legitimate. In the case of patent holds, the thesis in question forgoes the standard thesis processing procedure. For theses with other embargo reasons, we don't delay processing. The thesis physical item is placed in storage with a copy of the appropriate notification, and the date of when the embargo or copyright ends. Current storage location is in Olin Library sub-basement. When the time frame of the embargo or copyright embargo ends, the thesis will then be placed into regular workflow for normal processing. Embargo time frames typically extend 2 years from the conferral date. There are is also a possibility that a thesis hold time may be extended; eCommons staff will notify LTS of any embargoes that are extended due to patent holds.
If the thesis in question has already been catalogued, the item will need to be pulled from the circulating library and stored in the appropriate location. Then the associated holdings record will need to be suppressed and a |z Note added to reflect the release date of the hold. Once the thesis has been released, the holdings record will need to be unsuppressed, the |z Note removed and then returned to the circulating library.
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