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Unit: Cataloging & Metadata Services
Date last updated: 06 07/0111/20182019
Date of next review: March 20192020
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For pre-1800 European imprints and pre-1821 American imprints, we trace the publication date, printer, and publisher. For History of Science and Icelandic materials, we trace the date, printer, and publisher for all pre-1900 imprints.
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The provenance note itself goes in 852 $z (a public note) on the MARC holdings record. We use this phrasing: "Provenance: name of former owner (form of provenance evidence)." For a book inscribed to someone, use this phrasing: "Provenance: Inscribed to x by y, date." Other phrasing may be needed for a more complex situation.
Example:
852 00 $b rmc $k Rare Books $h BX1673 $i .L62 $z Provenance: Andrew Dickson White (bookplate).
For imprints of any date, we also trace a significant binder or a private press, using the appropriate MARC relator term. Add $5NIC at the very end of the field if it's copy-specific.
For a binder: 700 1_ (or 710 2_) with ", $e binder" at the end
For a private press: 710 2_ with ",$e publisher" at the end
Examples:
700 1_ Zaehnsdorf, $e binder. (Add $5 NIC at end of this field if the binding is copy-specific)
710 2_ Black Sparrow Press, $e publisher.
We do not trace donors. (When we traced them in the past, confusion resulted when patrons searched under authors who were also donors.) Instead, we make a 541 note for a donor on the holdings record (with 1st indicator 1) , unless s/he for the donor's name, followed by $c Gift. If the donor wishes to remain anonymous. Although it is copy-specific, this note is included in the bibliographic record (instead of the holdings record) in order to enable donors or Alumni Affairs staff to retrieve all the books given by a particular donor, by doing a simple keyword search, use 541 first indicator 0; this will prevent the information from displaying to the public.
Example:
541 1 $3 Rare copy 1: $c Gift of $a M.H. Abrams . $5NIC$c Gift