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6. Accessioning staff: Enter an accession record for the collection in ArchivesSpace. This includes a (preliminary) statement of the extent of the collection (preferably in cubic feet), its date range, a brief description of its scope and content, and agents such as the source and the creator of the collection. After you save the accession record, add an event to indicate that you accessioned it. For details, see the documentation in Box (cornell.box.edu).
7. Accessioning staff: Use the online accession book (Accession Book, in the RMC folder on the shared X: drive) to determine and enter the collection number. Then, spawn a resource record from the accession record in ArchivesSpace. Enter the collection number as the resource's identifier. Also, add notes (including the preferred citation for the collection), subject headings (including form or genre terms), and create an instance for each unprocessed container in the collection.
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10. The processing Collections Assistant will record the boxes' temporary locationlocations in their instance records (attached to the resource record) in ArchivesSpace. Once the stacks Collections Assistant has assigned permanent box locations, she will update the box locations.
13. For a Human Sexuality collection, the Human Sexuality Curator's student a designated RMC staff member or student assistant will add the new collection to the list of manuscript collections in the Human Sexuality Collection guide.
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5. As you go through the collection, compile at least a preliminary box list in Excel. Print out a copy of the list for the accession folder, then e-mail the list as an attachment to the Collections Assistant in charge of processing, for a Collections Assistant for use in creating the finding aid in ArchivesSpace. Be sure to specify the collection number.
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