Page History

...

When the LTS thesis liaison is contacted by a patron or notified by Reference Dept. department staff that a patron wishes to see a thesis before it has been processed, ask for patron's contact information (name, phone/e-mail) so that you can provide information on the availability of the thesis. Check the latest list of Advanced Degrees Conferred for the author. If the author does not appear on the list, the degree has not yet been conferred, though the thesis may have been submitted to a college department. If the author appears on the list, and we have theses awaiting processing, RUSH process if it is bound. If the thesis cannot be processed, or still unbound at the Bindery, inform the patron and/or Reference staff of the situation and the process of viewing an unbound thesis.  If both un-bound copies are available, select the circulating copy for viewing.  Carry the unprocessed thesis to the security desk of the Rare Books and Manuscripts Division in 2B Kroch Library, where the patron can view it in the secure reading room.  When the patron no longer needs the thesis, RMC staff will notify LTS liaison to retrieve the thesis for processing.

Occasionally, a student's thesis will have a hold an embargo attached to it. It could be an embargo, a copyright or patent hold. Or , or even just an author request hold. Information regrading the hold arrives via an email notification from the Graduate School, (or the ETD Chairperson), to the Thesis Coordinator. When this happens, the thesis in question forgoes the standard thesis processing procedure. The thesis physical item is placed in storage with a copy of the appropriate notification, and the date of when the embargo or copyright ends. Current storage location is in Olin Library sub-basement. When the time frame of the embargo or copyright ends, the thesis will then be placed into regular workflow for normal processing. Embargo time frames typically extend 2 years from the conferral date. Copyright time frames range from 2 - 5 years from the conferral dateThere are also a possibility that a thesis hold time may be extended.

If the thesis in question has already been catalogued, the item will need to be pulled from the stacksthe circulating library and stored in the appropriate location. Then the associated holdings record will need to be suppressed and a |z Note added to reflect the release date of the hold. Once the thesis has been released, the holdings record will need to be unsuppressed, the |z Note removed and then returned to the circulating library.

Example: 852 8 0 |b ilr |h Thesis HD4830 2017 Z436 |z <Currently NOT available, on hold until after September 11, 2019>

...