Page History

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1. New Monograph Acquisitions
   
     Asia curators determine titles for inclusion in Asia Rare. Regardless of where these titles were received and regardless of language or format, the processing of the books starts in Acquisitions Services. Throughout the routing process, these books should not be left with unauthorized staff. If the designated supervisor is not available, give the book(s) to his/her immediate supervisor. These books are never backlogged. They are cataloged before other Asia materials. They are not written in, stamped, plated, or tattle-taped, and they will not have call number labels. Their call numbers are written on the routing flyers. There are two separate processing streams:
   • Books that need to be paid for: They are mailed/given to the supervisor of the Monographs Receiving Unit. The books are received and paid for in Voyager.
   • Books that do not need to be paid for: They are given to the supervisor of the Inputting Unit for record creation.
   After either process, a flyer is inserted in each book indicating that it is destined for Asia Rare or Asia Rare Annex.  Note: Asia Rare items being housed at the Annex need a $k sub-location of "Asia Rare". Acquisitions staff should deliver Asia rare items to the Catalog Dept. administrative supervisor for distribution to the appropriate cataloging staff. After cataloging, the cataloger should deliver Rare items to the Database Quality Specialist who will deliver the items to Rare Collections RMC staff.
   
2. New Serials Acquisitions
     Subscription Unit staff check in the issue, and mail it unmarked, unstamped, and unlabeled to RMC without separating Asia titles from other Rare titles.
3. Transfers from CUL Collections or Libraries  
   • Transfers identified by Asia Collections staff are given directly to the Database Quality Specialist by Asia Collections staff.
   • Transferred books are flyered for Asia Rare/Asia Rare Annex and relabeled by Database Quality staff for Asia Rare/Asia Rare Annex so they do not run the risk of being reshelved in their original collections. Asia Collections staff pick them up from the Database Quality Specialist on notification that they are readywill deliver the items to RMC staff. 
     
4. Further Processing   Before sending certain books for cataloging, or transfer to, Asia Rare/Asia Rare Annex or after processing, Asia Collections staff may decide that the materials need further processing.
   • Binding/boxing/repairing: Asia Collections staff negotiate directly with Preservation and Conservation staff for the work needed and for the shipping and return of the books to the Asia Collections.
   • Barcoding/plating/counting/preparation of acid-free call number slips: Asia Collections staff complete these processes according to instructions from the appropriate curator.
     
     

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