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These are the three cases in which DCAPS initiates a Batch process
1. Creation of
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bib records to provide access point for digitized assets
Participants: Jenn Colt, Batch staff
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- Items are individually cataloged (not items where the only representation in the catalog is at the collection-level)
- Access with a URL will be provided (only create eBIBs at the time of provisioning for access)
Input: spreadsheet of BIBs existing analog bibids with Delivery URLs
Output: eBIBs are created
- DCAPS emails Jenn Colt a spreadsheet of BIBs bib records and URLs
- Jenn Colt passes along to appropriate Batch Processing representative
- Batch processing creates eBIBs bib records for the digitized materials and notifies Jenn Colt when they are complete
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Scenario: DCAPS has digitized items and would like the catalog record to note that these items have been digitized (single items). There is likely not to be an eBIB for a bibliographic record for the digitized version of these items because we do not catalog this type of access point (i.e. Hathi Trust), or the item is not in a delivery system.
Input: spreadsheet of BIBs bibids and the date that the items were digitized
Output: BIBs Bib records get 899 code (INSERT CODE HERE)
- DCAPS emails spreadsheet of BIBs bibids to Jenn Colt to hand over to Batch representative
- Batch places 899 code (INSERT CODE HERE) on the BIB records with a subfield $d for date
- Batch notifies Jenn Colt which 899 code was used
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- if representation of these items exists somewhere as a collection (i.e. finding aid, catalog record, etc.), this will be the likely scenario
- it is strongly preferred that all items from a collection are sent at the same time, please email Jenn Colt prior to the request if this is not possible and must be sent in batchesDCAPS will work with the curator to decide whether to group these items on the eBIB or the BIB record
Input: spreadsheet of BIBs
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