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Unit: Receiving & Government Documents

Date last reviewedupdated:01 02 Nov 20172018 

Date of next review: November 20182019

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Retrieving Data Files from Marcive Server
Running Monthly Loads
Retrieving Problem Data Files
Manual Cleanup of Problem Data Files
Recording Statistics
Running Cleanup Program

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1. Load records according to the instructions in LTS Procedure #46, Bulk Import/Export Instructions (Marcive section)  You will find MSCO2 (Marcive) under Voyager Update Utilities; MSC (Prepare a Miscellaneous MARC Input File); MSC02 Marcive
2. Select the appropriate file, e.g. CITH1810-OCT18
   
3. The loading program loads the MARC records with no conflict into the database and sorts the records with a problem into several sub files for manual revision.
4. When the loading is complete, the email from CTSBULK-L with the subject line Marcive SUMMARY RC=0 will appear with details of the load and data files. Use LS-Tools, and choose ENACT Bulkimport to confirm loads.  When you receive emails from CTSBULK-L with subject lines Vendor (msc02) Import Summary RC=0, this confirms that the loading process is complete.

Open LTS share file (ds-deptshares (\\files.cornell.edu\libfilesLIB) (LX:)) (LTS)->Input->lstools->users_users->(netid) marc (this includes the new/existing files. MITCN are "new" and MARCIVE are the "existing".   Then open the output folder, which consists of the mixed bib list.   Either merge or add as a new record manually, as appropriate.

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1. After the manual resolution of the problem files from the monthly loads is complete, run the cleanup program that identifies unwanted duplicate records.
2. Use LS-Tools. Choose Reports & Extracts, then under Voyager Reporting Utilities, choose PR1-Execute a Report or Extract, then PR110-Report Duplicate Government Documents, then execute the LS Tools job.
3. Go to LS Tools user folder; Output ; Change file extension to xls. Save spreadsheet to Marcive vendor record folder.
4. When you receive emails from CTSBULK-L with subject lines Report Duplicate Government Documents SUMMARY RC=0, this confirms that the loading process is complete.Documents staff will evaluate ambiguous matches and manually resolve each as appropriate. Refer to C. above to retrieve the file.