Scope: Procedure for handling batch creation or editing of MARC records of Digitization-related assets slated for delivery to support their management in the Catalog.
Contact:Jasmine Burns Jenn Colt
Unit: Batch Processing, Cataloging, Metadata Services, DCAPS
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1. Creation of eBIBs to provide access point for digitized assets
Participants: user-0b855Jenn Colt, Batch staff
Scenario: Creation of eBIBs for digitized items in delivery systems. eBIBs will only be created if the following criteria is met:
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Output: eBIBs are created
- DCAPS emails user-0b855 a Jenn Colt a spreadsheet of BIBs and URLs
- user-0b855 passes Jenn Colt passes along to appropriate Batch Processing representative
- Batch processing creates eBIBs and notifies user-0b855 when Jenn Colt when they are complete
2. Identification in the catalog to individual items that have been digitized
Participants: DCAPS Project Manager, user-0b855Jenn Colt, Batch representative
Scenario: DCAPS has digitized items and would like the catalog record to note that these items have been digitized (single items). There is likely not to be an eBIB for these items because we do not catalog this type of access point (i.e. Hathi Trust), or the item is not in a delivery system.
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- DCAPS emails spreadsheet of BIBs to user-0b855Jenn Colt to hand over to Batch representative
- Batch places 899 code (INSERT CODE HERE) on the BIB records with a subfield $d for date
- Batch notifies user-0b855 Jenn Colt which 899 code was used
3. Identification in the catalog of items that belong to a digital collection
Participants: DCAPS Project Manager, user-0b855Jenn Colt, Batch representative
Scenario: DCAPS has a group of records that belong to a single digital collection and would like the catalog records to note that they belong to that collection
- if representation of these items exists somewhere as a collection (i.e. finding aid, catalog record, etc.), this will be the likely scenario
- it is strongly preferred that all items from a collection are sent at the same time, please email user-0b855Jenn Colt prior to the request if this is not possible and must be sent in batches
- DCAPS will work with the curator to decide whether to group these items on the eBIB or the BIB record
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- DCAPS emails spreadsheet of BIBs to user-0b855Jenn Colt to hand over to Batch representative
- Batch places an 899 code on the records
- see LTS Procedure xxx for the creation of 899 codes (does not yet exist, should include up-to-date list of 899 codes with a way for DCAPS to access the list)
- Batch notifies user-0b855Jenn Colt which 899 code was used
PostScript: Linking the Digital Asset Bib Record to the Physical/Analog Asset Bib Record
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